Minutes 27 June 2012

July 20, 2012

  DIDDLEBURY PARISH COUNCIL

Chairman: Cllr D Hedgley

 

Jacqueline Watts, Clerk and Responsible Financial Officer

Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473

diddleburypc@gmail.com

http://www.corvedale.com

 

Parish Council Meeting

On Wednesday 27th June, 2012 at 7.30 pm at Westhope Village Hall

 

MINUTES

 

Prior to the start of the meeting, members of the public were invited to discuss any matters of interest with their councillors.

The Meeting commenced at 7.32pm

Present:  Cllr Hedgley (Chairman), Cllr O’Boyle, Cllr Povall, Cllr Linton,Cllr Longmore

Cllr Bellamy, Cllr Worthington,

 

In Attendance:   Cllr Motley (Shropshire Council),4 x members of the public and the Clerk.

 

1.0          Apologies for Absence:  Apologies were accepted fromCllrs Fowler and Thomas.

 

2.0            Declarations of Interest relating to this meeting

Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.

a)              Declarations of personal interest – None

b)             Declarations of prejudicial interest – None

3.0  Public involvement session:  (Agenda Items Only)  – Those members of the public

present were asked if they wished to comment on any Agenda item – No comments were made.

4.0  Minutes:  RESOLVED (unanimous) that the Minutes of the Annual General Meeting of

Diddlebury Parish held on Wednesday 23rd May 2012 be approved as a correct record and signed by the Chairman, subject to an amendment on page 22 to be added ‘except in December when there will be no meeting’.

Proposed:  Cllr Linton

Seconded:  Cllr Povall

RESOLVED (unanimous) that the Minutes of the Ordinary meeting of Diddlebury Parish Council held on Wednesday 23rd May 2012 be approved as a correct record and signed by the Chairman.

Proposed:  Cllr Worthington

Seconded:  Cllr Bellamy

 

5.0  Matters Arising

5.1  (Agenda Item 5.2) Potholes up the side of Diddlebury Village Hall (DVH) had been filled.  Potholes along Mill Lane, located on the edge of the road, had been filled with soil by Highways.  Cllr Motley advised that she had received a complaint from a resident about potholes along Mill Lane.  Resident Peter Drake reported he had spoke to Chris Jackson on Highway, agreeing that although he potholes filled with soil were on the grass verge, this was no good as cars were pulling off the road.  A drain is required, according to Highways, but no money available.  Clerk to speak with Chris Jackson.

5.2  (Agenda 5.4)  Place Plan still not out, and continues to cause problems with people referring to old version.  Chairman corresponding with concerned residents.

5.3  (Agenda 5.5) PPSG Steering Group questionnaire – Chairman upset that he has received emails insinuating that Diddlebury Parish Council (DPC) are trying to influence PPSG over housing.  DPC being as open as possible.  Concerns are that the PPSG questionnaire is not independent as DPC are seen to be making amendments to questions.  DPC needs for the questionnaire to provide the information that helps DPC to make an informed decision for the Place Plan.  Cllr Bellamy assured DPC that the PPSG are working independently, and had received comments from all group areas, some had been accepted and some rejected.  It was commented that the PPSG remit is given to them by DPC, therefore, it is in order for DPC to comment on its activities but not to badger them to come to a conclusion.  It was agreed that the PPSG had a separate role but needed a close working relationship with DPC from whom it was tasked.  Chairman had reservations that the questionnaire had to have all information for residents to make an informed decision.  With the history of the parish, the PPSG was operating away from DPC so that with issues of housing etc, DPC was not steering the PPSG, so the questionnaire needed to be balanced to assist DPC.  Cllr Motley commented that Shropshire Council (SC) had been accused of fiddling the results of the ‘Toolkit’ meeting.  Cllr Motley informed DPC that if SC had wanted to manipulate the process they would not have set the Core Strategy in the way they did, they would have done it the old way, in which the District Council would decide where appropriate housing would go and it would have as good as been imposed.  The Unitary Authority (UA) is leaving the requirements of PCs to themselves.  The PPSG and DPC is mindful at all times that it is not just dealing with Diddlebury, but a large area around which is part of the Parish which requires as much of a hearing as Diddlebury Village itself.  It was reported that all issues put to Cllr Motley to date have come from Diddlebury Village.  The PPSG Questionnaire takes in account the needs of all areas of the Parish.  A member of the PPSG assured Cllr Motley that all areas of the Parish were being taken into account.  DPC Chairman said that both the PPSG and DPC were working very hard to ensure it was balanced.  The PPSG representative said they were working hard to make sure questions were not biased or leading. The questionnaire needs to come back with information that will assist DPC to take action without being leading.

6.0  Reports from Members

6.1  Chairman’s Report – The Chairman reported that over the past month local thefts have been taking place ie manhole covers, the Chairman’s Annual Report was re drafted and put in the Corvedale News, enquiries from the notice regarding a parish website had been followed up.  The Chairman had also been dealing with

Parking at the Tally Ho, he had sent a letter to the Shropshire Star as they had stopped delivering papers locally, asking them to reinstate delivery, but had as yet received no reply, attended a SAMDev meeting in Craven Arms, worked on the Parish Asset Register and investigated the lopping down of trees at Peaton Lodge, whereby the resident made assurances that they were not in a conservation area.

6.2 Cllr Motley, Shropshire Council – SAMDev Place Plan meeting was cancelled as water had leaked into the reception area of Craven Arms Community Centre (CACC).  Another date has been set for 12th July 2012 at CACC 2-5pm to look at proposals for SAMDev.  These are parcels of land that potential developers have put forward for potential development.  CA is designated for a lot of housing.  Some sites have already been designated.  Development  is likely to be West and North of the town.  One proposal has been for the abattoir on Corvedale Road, Craven Arms, moving North up the A49 to the Grove site, which has upset Wistanstow and Sibdon Carwood Parishes. Corvedale Parishes are firmly designated as Open Countryside, including Diddlebury, which has been confirmed in writing by Cllr Motley to the Planning Officer.  The SAMDeV event will probably revolve around Craven Arms Town and not the Parishes, but Cllr Motley will be attending to represent Parishes in the Corvedale.

Still time to register interest to improve rural broadband as date has been extended.

6.3  Other members Reports

Cllr Linton reported that the The Corvedale Diamond Jubilee went off as planned despite the weather and Westhope Diamond Jubilee was well attended also.

A letter to be sent to Westhope Village Hall congratulating them on the success of their event.

Proposed:  Cllr O’Boyle

Seconded:  Cllr Povall

A letter of congratulations also be sent to  HAnson Crouch,  Millichope Estate and Munslow WI.

Proposed: Cllr Linton

Seconded:  Cllr Worthington

Cllr Worthington – The Buzzard are looking at changing the vehicle to a small one, from 14 seats down to 8 seats, and by doing so, will not require a D1 qualification to drive it, an MOT every 10 weeks and will incur a  cheaper insurance.  The Buzzard are desperate for drivers as 3 are retiring.  The questions was raised, should they downsize, will this effect Community Grants?  If anyone interested, the contact is Buster Evans.

Cllr O’Boyle – The DVH issue of the car-park is still to be resolved.  A meeting is taking place with the Governors of the school on the 10th July 2012.  The issue is that the license of the car-park/school playground finishes in September 2012.  It is important that arrangements are resolved.

7.0  Correspondence

7.1  Shropshire Council – Community Tree Scheme 2012/13 – opening Monday 2nd July 2012 – For information

7.2  Shropshire Council – Consultation of Site Allocations and Management of Development Document – Letter was read out to the meeting for information.

7.3  Shropshire RCC – Tackling Fuel Poverty in Shropshire conference – Friday 8th September 2012, 9am to 1pm, Craven Arms Community Centre

7.4  Mr A Crouch, Munslow – Communication regarding Web Site

7.5  Munslow Parish Council – Communication regarding Corvedale Websites

8.0            Cheques Requested

8.1            Diddlebury Village Hall – Hire of room 12/5/12 £12.00

8.2            J Watts – (Clerk Salary:  April, May, June) £240.00

8.3            HMIT – (PAYE: April, May, June) £60.00

Proposed:   Cllr Linton

Seconded: Cllr Worthington

9.0       Planning Applications

12/02553/FUL Lydehole Farm, Haytons Bent, Ludlow, SY8 2BB – Erection of

extension to dwelling

Proposed:  Cllr Linton

Seconded:  Cllr Worthing

(RESOLVED to SUPPORT the application)

10.0            Finance

10.1            Current Account Balance £5013.99

10.2            Mazars Audit – Members are asked to approve the external audit figures

Proposed: Cllr Bellamy

Seconded:  Cllr Worthington

10.3            Mazars Audit – Members are asked to complete the Annual Governance Statement for the y/e 31/3/12

10.4            PAYE – P14 and P35 – Figures have been submitted to HMRC for the financial year 2011/12 and checked by Financial Auditor

10.5            Signatories – An update of signatories was put forward to the meeting for approval.  Current signatories are Cllr Povall and Cllr Thomas and require to be updated to the Chairman, Cllr Hedgley and the Vice Chairman, Cllr Fowler with one other Councillor, Cllr Thomas.

Proposed:  Cllr Linton

Seconded:  Cllr Bellamy

10.6            The feedback form to the LJC for the £100 grant received toward the Diamond Jubilee celebrations had been returned in accordance to the grant conditions.

11.0        Parish Website – The advert placed in the Corvedale News raised one volunteer to assist with setting up the Website.  Sarah has offered to help and Tony Bennett may be willing to assist depending on his brief.  Allison Brock has put the Chairman in touch with someone to assist with the setting up of the site.  The advert also prompted two items of correspondence, one from Anson Crouch, Munslow Parish requesting that the Corvedale site be revamped rather than a new site being set up.  The second from Munslow PC, supporting Mr Crouch’s concerns.  Cllr O’Boyle suggested inviting someone from Munslow in setting up a website.  The Chairman will go back to SC to establish how the site can be developed.  The meeting agreed to pursue the development of a site through Shrop.net including Munslow and Beambridge.  The Chairman informed the meeting he had emailed people involved saying he has spoken to SC, and as soon as he can fix a meeting with them a meeting will be arranged.  Chairman will speak to Anson Crouch and Dr Tim Hughes.

 

12.0        Broadplace – Members were asked to consider paying £400 per annum to cover the costs of the broadplace facility in Diddlebury Parish if funding was not to continue from Shropshire council.  Cllr Linton thought that DPC should not pay £400 as the facility is only used for Corvedale News.  C/News has applied for grant from LJC for printer.  Cllr O’Boyle suggested that if DPC are not prepared to pay £400 that the Parish are made aware.  PPSG includes a question relating to this

RESOLVED that DPC say no to DVH committee as it was not willing to support. Letter to Flavia Humphryes SC – DPC believe you have asked DVHC if we wish to pay £400.  If facility is removed it will compromise DPC ability to view planning applications online.

13.0        PPSG Questionnaire for Parish Plan – Prior to the meeting the PPSG provided a draft questionnaire which was circulated to Councillors for their consideration in readiness for the meeting.  Three Councillors and Sarah Roberts from Shropshire Rural Community Council (SRCC) responded to the questionnaire.  Taking into account feedback, the PPSG agreed that the Questionnaire would not be put out until September as summer holiday period is not the best time. In the Housing Section it was agreed that keeping the questions regarding development in terms of each individual settlement was appropriate, as this would give an indication of the total for the parish, whilst allowing each settlement to maintain it’s self determination.  It was agreed that the PPSG would support an article written by the Parish Council for the Corvedale News, explaining the latest understanding on hinterland, hubs and clusters and the implications for housing choices in the parish.  It would be helpful for the PPSG to see a preview of any article.

Questionnaire data will be available by the end of October 2012.  Demographic data will also need to be considered.  DPC need data to submit in November for Place Plan and SAMDev recommendations if appropriate, so extraordinary meeting may be necessary in early November when the PPSG can present data, then a public meeting the week before the DPC November meeting for decision.

14.0        Code of Conduct – Prior to the meeting members were provided with a copy of the proposed Code of Conduct, and a form requesting information on Disclosable Pecuniary Interests.

RESOLVED (Unanimous) to adopt the Code of Conduct effective from 1st July 2012

Proposed:  Cllr Povall

Seconded:  Cllr Worthington

The meeting agreed to submit notification of the adoption of the Code of Conduct to Shropshire Councils for inclusion in an advert in the Shropshire Star.

Members were requested to submit completed ‘Disclosable Pecuniary Interest’ forms to the Clerk.

15.0        Asset Register – A draft Asset Register was submitted to the meeting for comment.  Ongoing.

16.0        First Responders Scheme – Members were asked to consider setting up a scheme with neighbouring parishes.  The Clerk relayed to the meeting that Culmington Parish Council were making inquiries into how First Responders groups work with a view to having volunteer First Responders to cover the area from Stanton Lacy, Culmington through to Diddlebury and Munslow, and if DPC were interested in attending an initial meeting to find out more information.  The meeting agreed that they would be interested in finding out more information.

17.0        Any Other Business (for dissemination of information only) – NONE

13.0     Date of Next Meeting –Wednesday 25th July, 2012 at 7.30pm in Diddlebury Village Hall.

There being no further business the meeting closed at 9.25pm.

 

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Minutes 23/5/2012

June 20, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com
http://www.corvedale.com

Parish Council Meeting
On Wednesday 23rd May, 2012 at 8.00 pm, Diddlebury Village Hall

MINUTES

Prior to the start of the meeting, members of the public were invited to discuss any matters of interest with their councillors.

The Meeting commenced at 8.25pm

Present: Cllr Hedgley (Chairman), Cllr Thomas, Cllr O’Boyle, Cllr Povall, Cllr Linton,
Cllr Bellamy, Cllr Fowler, Cllr Worthington

In Attendance: Cllr Motley (Shropshire Council), 4 x members of the public and the Clerk.

1.0 Apologies for Absence: Apologies were accepted from Cllr Longmore

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.
a) Declarations of personal interest – None
b) Declarations of prejudicial interest – None

3.0 Public involvement session: (Agenda Items Only) – Those members of the public
present were asked if they wished to comment on any Agenda item – A member of the public commented that she was at the meeting in relation to a planning application and this item was towards the end of the meeting. The Chairman said that he would bring this item forward to allow her to leave if she wished.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of
Diddlebury Parish Council held on 25th April 2012 be approved as a correct record and signed by the Chairman, subject to an amendment on page 20 be changed from (5 against 2) to (5 object/2 support).
Proposed: Cllr Linton
Seconded: Cllr Bellamy

5.0 Matters Arising

5.1 (Agenda Item 5.1) A letter has been sent to Diddlebury Village Hall committee.
The meeting were informed that there is a notice in the church saying that if the carpark is needed for a Church event, they have to contact Diddlebury Village Hall Secretary.

5.2 (Agenda Item 5.3) The Clerk enquired with the contractors working at Corvedale
School, who advised that they will be making repairs to the road to the left of the railings to the side of Diddlebury Village Hall, that runs round to the rear of Corvedale School. If sufficient materials are available they will fill in pot-holes.
5.3 (Agenda Item 5.6) The BDUK meeting was held on the 12/5/12 – Only 10 people turned up, despite being promoted through Corvedale News, but meeting served its purpose in making the opportunity available for members of the public to ask questions.
5.4 (Agenda Item 6.2) The Chairman informed the meeting that there are no planning problems at The Granary, Delbury Hall. Hayley Deighton has been in correspondence with Cllr Hedgley and had updated the SamDev in readiness for submission on line. Amendments were relayed to the meeting. Draft copy is available for viewing.
5.5 (Agenda Item 6.3) Cllr Hedgley had been Liaising with the PPSG on how questions within the draft questionnaire are phased in relation to housing development within the Parish. The final data will provide DPC with the info it requires to make an informed decision on being a ‘Community Hub’ or Community Cluster’. The draft questionnaire does not make reference to a ‘community hub’ or ‘community cluster’. It was put to the meeting that the questionnaire should be accompanied with an explanation of a ‘community hub’ and ‘community cluster’ or an opening paragraph on the questionnaire explaining the difference so that parishioners understood that the council may have to decide upon which category the parish would need to be a part of. Cllr Bellamy informed the meeting that the PPSG had unanimously agreed that it was important, as is the Infrastructure Levy, and that Parishioners needed to understand these matters, but that explanation should perhaps go in Corvedale News and not accompany the questionnaire as it may put them off completing it. There is a need to provide as much information so that informed information can be obtained, without being leading. Cllr Bellamy will forward the draft questionnaire to the Clerk for distribution, for comment. Following this councillors can again discuss whether an explanation is needed and how it can be presented.
5.6 (Agenda Item 7.1) – Correspondence has been received from Shropshire Council regarding the widening of footbridge on the B4368. The work will be subject to acquiring a small area of land from the owner of Bache Mill House. The footpath between The Moors and Corvedale School has been walked, and it is felt that it is not feasible to utilise this as a main path to the school due to styles etc.
5.7 (Agenda Item 7.6) – The Diddlebury Broadplace review meeting was held on the 16th May, 2012 with Flavia Humphries, Shropshire Council – Broadplace appears to be on its way out. The existing broadplace is funded up until April 2013. Shropshire Council need to know by September 2012 if DPC will provide approx £400 pa to retain broadplace. Comments were made that whilst Shropshire Council are urging Parish Councils to go online to access planning applications, without broadplace online planning applications cannot be seen. DPC have on previous occasions accessed online applications that are under discussion at meetings. Item to be put on June Agenda.
5.8 (Agenda Item 8.1) Cllr Bellamy has provided the Clerk with a break down of income and expenditure.
5.9 (Agenda Item 11.1) Notice has gone in the Corvedale News about the website and a request for volunteers.

6.0 Reports from Members

6.1Cllr Motley, Shropshire Council – Cllr Motley informed the meeting that a complaint had been received from a resident close to The Sun Inn, relating to the level of noise from the ‘Ale in the Dale’ weekend. Cllr Motley recommended that if the ‘Ale in the Dale’ event was going to take place annually, that residents within the immediate vicinity be given good warning.

6.2 Chairman’s Report – Reported he had attended 25/4/12 Corvedale School’s new hall opening, 30/4/12 ALC meeting, 12/5/12 BDUK Broadband meeting, Ale in the Dale opening and did service behind the bar. He had been in correspondence with Hayley Deighton over the Place Plan and various people regarding the SAMDev and the PPSG.

6.3 Other members Reports –
Cllr O’Boyle, as representative of DVH and DPC, had accompanied Mr Tony Bennet, to speak with the resident who had complained about the level of noise at the ‘Ale in the Dale’ event – points were made that great efforts had been made to keep residents, within the immediate vicinity of the event, informed of the event. The organisers of the event had spoken with the residents partner prior to the event. A decision was made that the music for a future event would not be of the rock band variety, but more jazz band variety. Cllr Hedgley suggested that noise baffles could be used to screen the houses off.

Cllr Linton – Attended the May Flood Forum meeting and reported that water had collected across the carriageway down Mill Lane and outside Patch House during the recent heavy rainfall. Cllr Linton suggested that by putting kerb stones or a depth indicator on the carriageway outside of Patch House, would indicate the water depth. Water also across Peaton Strand.

7.0 Correspondence
7.1 Audit Commission – Notice of reappointment of Mazars LLP to
audit annual returns for Diddlebury Parish Council for five years commencing
2012/13, and a scale of fees for audits 2012/13 to 2016/17- – For information
7.2 Corvedale Brownies – Confirmation of receipt of donation
7.3 Ale in the Dale – Confirmation of receipt of donation
7.4 Shropshire Community Council – Tackling Fuel Poverty in Shropshire
conference invite – For information
7.5 Anson Crouch, Corvedale Jubilee organiser – Confirmation of receipt of
donation
7.6 Shropshire Council – Start of conversion programme to Part-Night lighting – For information.
7.7 Ale in the Dale – Letter from Tony Bennet advising over £3000 was raised in aid of Diddlebury Village Hall.
7.8 Shropshire Council – Draft Code of Conduct to be carried over to June meeting.
7.9 Bishops Castle Clun Valley Community First Responders – For information.

8.0 Cheques Requested
8.1 CPRE – Renewal of subscription 2012/13 – £29.00
Prop: Cllr Worthington
Seconded: Cllr O’Boyle
8.2 Shropshire Council – Parish Council By-Election fee 13/10/11 – £1065.37
Proposed: Cllr Povall
Seconded: Cllr Bellamy

8.3 MacKenzie & Pardoe £945 balance due for Notice boards – Cllr O’Boyle
requested a letter of thanks to accompany cheque.
Proposed: Cllr Linton
Seconded: Cllr Fowler

9.0 Planning Applications
9.1 12/01488/FUL – Shepherds Barn, Corfton, Craven Arms – Request for revised/additional comments due to further details and amended plans submitted at Planning Office. Additional information had been previously sent to Councillors for their perusal. Chairman advised the meeting that consultation has taken place between DPC and the planning office. The
Applicant was in attendance at the meeting and provided information on the use of the building.

Proposed: Cllr Hedgley
Seconded: Cllr Fowler
(RESOLVED unanimous to SUPPORT the application)

9.2 12/01492/LBC – New House Farm, Peaton – Installation of satellite dish to South elevation affecting a Grade II Listed Building
Proposed: Cllr Fowler
Seconded: Cllr Bellamy
(RESOLVED unanimous to SUPPORT the application)

9.3 12/01917/CPL – Lower Middlehope Barn, Middlehope – Certificate of Lawful Use for the proposed installation of 15 PV Solar Panels on south facing roofline of carriage barn – For information only.

10.0 Finance – NONE

11.0 Any Other Business (for dissemination of information only) – NONE

13.0 Date of Next Meeting –Wednesday 27th June, 2012 at 7.30pm in Westhope Village Hall.

There being no further business the meeting closed at 9.25pm.

Minutes AGM 23/5/12

June 20, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com
http://www.corvedale.com

Annual General Meeting of the Parish Council
On Wednesday 23rd May, 2012 at 7.45pm, Diddlebury Village Hall

MINUTES

The Meeting commenced at 8.10pm

Present: Cllr Hedgley (Chairman), Cllr Thomas, Cllr O’Boyle, Cllr Povall, Cllr Linton,
Cllr Bellamy, Cllr Fowler, Cllr Worthington

In Attendance: Cllr Motley (Shropshire Council), 4 members of the public and the Clerk.

1.0 Election of Chairman and Vice Chairman and Acceptance of Office
1.1 Election of Chairman
Proposed: Cllr Fowler proposed Cllr Hedgley
Seconded: Cllr Linton
(Unanimous that Cllr Hedgley act as Chairman to the Parish Council)
1.2 Election of Vice Chairman
Proposed: Cllr Hedgley proposed Cllr Fowler
Seconded: Cllr Worthington
(Unanimous that Cllr Fowler act as Vice Chairman to the Parish Council)

2.0 Apologies for Absence – Members were asked to receive apologies from Cllr Longmore (Business) – Resolved to accept apologies.

3.0 Minutes
To approve as a correct record and sign the full Minutes of the Annual General Meeting of Diddlebury Parish Council held on 25th May 2011 – Cllr Linton informed the meeting that the minutes of the AGM meeting in 2011 had been approved at the following June meeting in 2011. It was agreed that the minutes of the May 2012 meeting should be approved at the June 2012 meeting.

4.0 Matters Arising – Any matters arising from the AGM meeting of May 2011 – None

5.0 Finance
5.1 End of Year accounts to 31.3.12 – Prior to the meeting, the end of year accounts had been circulation to Members who were asked to approve the financial accounts for the year 2011/12 subject to audit.
Proposed: Cllr Linton
Seconded: Cllr Thomas
(Unanimous to agree)
5.2 Internal Auditor 2012 – Mr John Farley has agreed to audit the financial

accounts for the year ended 31/3/12 and will be doing so in readiness for the June 2012 meeting for audit submission in July.

6.0 Appointment of representatives 2012/13 – Members agreed Parish Council
representatives to the following bodies:

6.1 Craven Arms & Rural Local Joint Committee – Cllr Peter Bellamy
6.2 Diddlebury Village Hall Committee – Cllr O’Boyle
6.3 Louisa Powell charity – Ask Mr Tom Hall if he will continue
6.4 SAPTC – Now replaced with Association of Local Councils – Cllr Hedgley
6.5 Diddlebury Charities – Cllr Worthington
6.6 Tree Warden – Cllr Povall
6.7 Buzzard Committee Representative – Cllr Worthington
6.8 Emergency Planning – Cllr Fowler
6.9 Flood Florum – Cllr Linton
6.10 Parish Plan Steering Group – Cllr Bellamy

7.0 Meeting Dates and Times 2012/13 – Members were ask to decide meeting dates, venues and times for 2012/13. The meeting resolved to leave the meeting start time as 7.30pm. Meetings will continue to take place on the fourth Wednesday of each month, except in December when there will be no meeting. Meetings will take place at Westhope Village Hall in the months of March, June and September. Remaining months meetings will take place at Diddlebury Village Hall.

8.0 Closure – There being no further business, the meeting closed at 8.22 pm

DPC CHAIRMANS REPORT 2011/12

May 31, 2012

Chairman’s Report 23rd May 2012
Personnel
At the 2011 AGM Cllrs Linton and Povall stood down as Chairman and Vice Chairman respectively. They were thanked for the hard work, skills and knowledge that they had brought to the council. In their places Cllrs Hedgley and Fowler were elected as Chairman and Vice Chairwoman respectively.
In July 2011 Cllr Husband resigned from the council and an election was called for the October where Cllr O’Boyle was duly elected.
In July 2011 the Clerk to the Council Mr Jones indicated that he wished to relinquish his post but agreed to stay until a replacement could be found. He was replaced in November by Mrs Watts as Clerk and Responsible Financial Officer. Whilst Mr Jones was a sad loss we have been fortunate in being able to appoint a well qualified and experienced Clerk in his place.
Main issues.
There have been a number of issues which have run as a thread throughout the year’s business.
• SAMDev. The major issue arising has been centred on SAMDev and a revised Place Plan. As a result of concerns expressed by a number of parishioners over the councils initial response to Shropshire Councils (SC) consultation regarding SAMDev, which centred on Diddlebury as a Community Hub, with up to 100 houses possibly being developed, the council decided to withdraw from this response and asked SC documentation to be changed to reflect that. Until the views of the whole parish could be ascertained, Diddlebury Parish was to remain as open countryside with no planned development. In order to do this the council asked the Parish Plan Steering Group (PPSG) to hold a parish wide consultation based on a questionnaire to include the housing issue as part of an overall redrafting of the Parish Place Plan. A timetable for this was agreed and work has proceeded on the production of the questionnaire which is due out in July 2012. In November 2011 we submitted an interim updated Place Plan and Partnership Agreement to SC so that the revised Craven Arms Place Plan more accurately reflected the present situation and removed from documents reference to Diddlebury as a Community Hub. This is due out any day.

• Broad place
In September 2011 Mr Pearce requested council support for relocating two laptops from the Broad place to The Sun Inn to improve community facilities. The council agreed to investigate this and Cllr Motley ear marked two laptops from SC to assist this. Due to difficulties over time, linkage and monitoring Mr Pearce obtained his own laptops.
Following this the Broad place has become involved in a county wide review of the cost effectiveness of Broad place sites which is ongoing. The council has requested that SC make no decision on Diddlebury’s site until after the PPSG questionnaire.
• Broadband BDUK
This is a county wide initiative to raise broad band speed to a minimum of 2 mega bytes across the whole of Shropshire. Information on this was provided via a pre council meeting presentation and at public meeting held on Saturday 12th May 2012 at Diddlebury Village Hall. SC welcomes comment and support on this issue via their web site.

• Bache Bridge
The safety of people especially school children crossing Bache Bridge has become a major concern. Discussions are ongoing with SC on how best to remedy this situation. Work is due to start on improving the pathway over the bridge as an initial measure.
e)Communications
One of the main concerns this year has been to improve the communications between the council and parishioners. Draft minutes of meetings are now put out as soon after a meeting as possible and issues posted on the Corvedale web site have now been requested to be directed straight to the clerk. We have made much more use of the Corvedale News to pass on information received by us. An improved agenda layout has increased opportunities for parishioners to comment on agenda items. Similarly the chairman reports back on activities he has undertaken between meetings. Having registered with Shrop.net we are now in the process of developing an improved web site which will serve the needs of all organisations in the parish and ensure the speedy passage of information. We are also involved with a rolling programme to replace or upgrade notice boards across the parish.
Cllr Motley continues to provide excellent links and support between us and SC whose officers have provided exceptional support.
Planning
15 planning applications have been dealt with.
2 emergency meetings have been held to deal with planning issues.
2 enquiries instigated re possible breaches of planning rules.
Charities
We have continued to support local charities and this year made extra donations to the Jubilee Celebrations and Ale in the Dale.
Speakers
There have been two presentations this year open to the public on Broad band BDUK and ANOB planning ethos.
Other topics
This year we have dealt with other issues ranging from solar panel planning, tree felling, potholes, snow wardens, cardboard recycling and hedgerow removals to name a few.
Hopefully next year we can carry on improving communications between the council and its parishioners in regards to the passage of information, consultations and actions.
D. Hedgley. Chairman. 23-05-12

Minutes 25/4/2012

May 14, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com
http://www.corvedale.com

Parish Council Meeting
On Wednesday 25th April, 2012 at 7.30pm, Diddlebury Village Hall

MINUTES

Prior to the start of the meeting, members of the public were invited to discuss any matters of interest with their councillors.

The Meeting commenced at 7.30pm

Present: Cllr Hedgley (Chairman), Cllr Thomas, Cllr O’Boyle, Cllr Povall, Cllr Linton,
Cllr Bellamy, Cllr Longmore.

In Attendance: Three members of the public and the Clerk.

1.0 Apologies for Absence: Apologies were accepted from Cllr Fowler (Work
commitment), Cllr Motley (Shropshire Council), Cllr Worthington (Business).

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.
a) Declarations of personal interest – None
b) Declarations of prejudicial interest – None

3.0 Public involvement session: (Agenda Items Only) – Those members of the public
present were asked if they wished to comment on any Agenda item – No comments made.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of
Diddlebury Parish Council held on 28th March 2012 be approved as a correct record and signed by the Chairman.
Proposed: Cllr Longmore
Seconded: Cllr Bellamy

5.0 Matters Arising

5.1 (Agenda Item 6.3) Village Hall carpark can only be used by the Church with the agreement of Diddlebury Village Hall, who will in turn advise Corvedale School. It was agreed that the Parish Council should write to Diddlebury Village Hall committee and request that they make Church Wardens aware of this condition.

5.2 (Agenda Item 6.2) Posters have been put up for Rural Development programme by the Chairman.

5.3 (Agenda Item 14.1) Potholes to the front of Diddlebury Village Hall had been reported to the Highway Authority. A plan was received from Shropshire Highways which shows their area of responsibility. The Plan confirms that the potholes are not the responsibility of Shropshire Highways. The meeting was informed that resurfacing works were scheduled to take place to the side of DVH during the half term by the contractors currently working at the school. Clerk to make enquiries.

5.4 (Agenda Item7.3) Application has been made to LJC for £100 grant and been accepted. The Chairman has submitted a formal acceptance to the LJC, and this will be followed up by a report in 3 months time.

5.5 (Agenda Item 7.7) An email has been sent to the Landlord of The Sun, Corfton, in response to correspondence received at the previous meeting, advising of the time and support given by DPC, that the topic had been put as an Agenda Item for the November 2011 meeting where it was discussed in depth, Cllr Motley had secured laptops, amongst other enquiries, Cllr O’Boyle had been asked to liaise with the Landlord and that the Parish Council felt they had supported the request well.

5.6 (Agenda Item 11.0) Chairman has arranged with Alison Brock a BDUK meeting for Saturday 12th May at 1.30pm for all Parishes in order to give the general public a chance to comment on the project. A notice has been placed in the Corvedale News, Clerk has emailed all local parishes. Website registration is being promoted by Shropshire Council.

5.7 (Agenda Item 13.1) Notice Board deposit has been sent.

6.0 Reports from Members

6.1Cllr Motley, Shropshire Council – Cllr Motley was unable to attend the meeting.

6.2 Chairman’s Report – The Chairman reported having carried out enquiries and correspondence in relation to Notice Boards, contacted Planning Enforcement regarding The Granary, Delbury Hall, as reroofing and internal works were taking place. A site visit from the Planning Enforcement is scheduled to take place around the 25th April and also at Milford House. The Chairman has spoken to Hayley Deighton, Shropshire Council, regarding the updating of the SamDev, which was due to take place in April, but to date had not yet taken place due to the amount of work involved with each Parish. The Chairman has requested a draft to check before publication.

6.3 Other members Reports: Cllr Bellary reported on PPSG – Two meetings in April regarding questionnaires. The housing section of the questionnaire explores if residents want housing or not, and if so, what amount of development. Each settlement will be able to express their desires. The Chairman’s understanding is that if a certain area wanted housing, the Parish would need to be part of a hub or cluster. It was suggested that the questionnaire explored whether parishioners want just affordable housing, or affordable housing and open market housing? Clarification should be sought from Hayley Deighton initially before the questionnaire is sent out.

Cllr O Boyle attended the Diddlebury Village Hall meeting to arrange AGM, which was publicised locally for 30th April 2012.

7.0 Correspondence

7.1 John Williams, Bridges & Structures Mgr, Shropshire Council – Footpath suggestion, from The Moors to the rear of Corvedale School, is being looked into, as well as the widening of the footbridge on the B4368. DPC will be given proposals once they have been compiled.
7.2 CPRE – AGM 2012 Thursday 10th May 2012 Shrewsbury Room, Shirehall- For information.
7.3 Shropshire Council – Rural Place Plan event on Wednesday 9th May, 7pm at Craven Arms Community Centre – For information. Members of PPSG will be attending.
7.4 Corvedale School – Invitation to Hall opening – Friday 27th April between 5.00pm and 6.30pm or Saturday 28th April between 10.00am and 11.30am –
For information.
7.5 ALC village SOS – Tuesday 15/5/12 10am – 3.30pm Shrewsbury Hospital – For information
7.6 Shropshire Council – Diddlebury Broadplace Review: Meeting at Diddlebury Village Hall on Wednesday 16th May at either 3.30pm or 7.30pm – To be confirmed.
7.7 Shropshire Community Messaging: Rural Watch Quarterly – a precis of criminal activity over the last 3 months – For information
7.8 Diddlebury Parochial Church – Letter of thanks
7.9 Corvedale Community Minibus – Letter of thanks

8.0 Cheques Requested

8.1 Parish Plan Steering Group (Money previously set aside) – £400.00 – A
breakdown of costs to produce the Parish Plan was provided to Councillors prior to the meeting. Cllr Bellamy was requested to provide a budget showing income and expenditure in relation to the £400.00. A further £350.00 designated to the PPSG remains available in the Parish accounts if required at a later date. The meeting resolved to pay the £400.00 in the meantime.
8.2 Came & Company – Parish Council Insurance – £265.00
8.3 ALC – Affiliation Fees 1/4/12 to 31/3/13 – £238.16
8.4 Corvedale Jubilee Celebrations – £100 grant allocation from Local Joint
Committee
Proposed: Cllr Linton
Seconded: Cllr Thomas
(RESOLVED unanimous to pay items 8.1 to 8.4)

9.0 Planning Applications
9.1 12/01488/FUL (validated: 05/04/2012) – Shepherds Barn, Corfton, Craven Arms, Shropshire, SY7 9LD. Proposal: Erection of detached building for ancillary domestic use. (Resubmission of withdrawn application 11/02355/FUL) – The Agents supporting correspondence was relayed to the meeting and discussed in detail.

Resolved: The meeting resolved (5 object/2 support) to OBJECT to the planning application with the following comment:

Diddlebury Parish Council (DPC) object to the application as it does not believe that the requirement for CRB checks is a valid reason for considering this to be added accommodation to the main house. DPC have concerns of what the internal structures of the building may actually comprise. For DPC to have been able to approve this application, it would have required a much more detailed plan.

10.0 Finance
10.1 Current Account balance – £5906.52
10.2 Mazars Audit – Received for completion for financial year ending 31/3/2012 – Forms have been received
10.3 Cash Book – Members are asked to consider the purchase a Cash Book for displaying accounts at Parish Council meetings
Proposed: Cllr Longmore
Seconded: Cllr Thomas
10.4 Parish & Town Plans Grant – Application Form for approval by Parish Council for grant application by Parish Plan Steering Group. – Copies were emailed to Councillors prior to the meeting.
Proposed: Cllr O’Boyle
Seconded: Cllr Hedgley

11.0 Parish Council Website
11.1 Councillors were asked to consider the setting up of a Parish Council website – The Clerk has registered for ShropNet and forwarded the password and login information to Councillors to allow them to explore the site template. A local resident had expressed an interest in setting the site up. The meeting agreed that the site would not be just for the Parish Council, but would be a ‘Diddlebury Parish’ Website. Each Parish group could set up and maintain its own part of the site ie Village Hall, Church, School, Groups and Committees. Parish Council to produce an advert to go in the Corvedale News for people to take a lead in the development.
Proposed: Cllr Hedgley
Seconded: Cllr O’Boyle

12.0 Any Other Business (for dissemination of information only)
Mill Lane, Potholes – Clerk to pass contact information onto Highway Authority so that a meeting on site with the resident could be arranged.
Orange signal went down in Diddlebury area on 25/4/12. Cllr Longmore is seeking an official response regarding upgrading in his capacity as Councillor.

13.0 Date of Next Meeting –Wednesday 23rd May, 2012 at 7.30pm in Diddlebury Village Hall.

There being no further business the meeting closed at 9.30pm.

Minutes 28/3/2012

April 13, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com
http://www.corvedale.com

Parish Council Meeting
On Wednesday 28th March, 2012 at Westhope Village Hall

MINUTES

Prior to the start of the meeting, members of the public were invited to discuss any matters of interest with their councillors.

A Presentation of the roll out of BDUK (Broadband) in Shropshire was given by Alison Brock Shropshire Council.

The Meeting commenced at7.30 pm

Present: Cllr Hedgley (Chairman), Cllr Thomas, Cllr O’Boyle, Cllr Povall, Cllr Linton,
Cllr Worthington, Cllr Bellamy, Cllr Longmore.

In Attendance: Cllr Motley (Shropshire Council), 4 members of the public and the Clerk.

1.0 Apologies for Absence: Apologies were accepted from Cllr Fowler (Family
Commitments),

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.
a) Declarations of personal interest – Cllr Povall (Agenda Item 9.2 Tally Ho parking preliminary Planning Application notes)
b) Declarations of prejudicial interest – None

3.0 Public involvement session: (Agenda Items Only) – Those members of the public
present were asked if they wished to comment on any Agenda item – No comments made.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of
Diddlebury Parish Council held on 22nd February 2012 be approved as a correct record and signed by the Chairman.
Proposed: Cllr Linton
Seconded: Cllr Worthington

5.0 Matters Arising

5.1 Matters Arising 5.1 – Cardboard Recycling – The Chairman informed the meeting that Veolia had advised that once cardboard had been collected it was taken to Oswestry and recycled into wastepaper. A letter of thanks to be sent to The Sun Inn thanking Mr Pearce for offering the cardboard collection facility to the community.
5.2 Correspondence 7.8 – Shropshire Council – The Big Society – Consultation – http://shrop.net/2shropnet/AToZOfMini-sites/V/VoluntaryCommunitySectorAssembly/FontSize6haveYourSay/Font – Cllr Fowler was to respond to the consultation. As not at meeting, this update was carried forward to April 2012 meeting.
5.3 Planning Applications 9.1 – Milford House – Reference: 11/04889/FUL – Letter was sent to the Enforcement Officer in support of the conditions applied to the planning application. Ongoing.
5.4 Finance 10.2 – Election of Parish Councillor – Cllr Worthington requested that it be put on the minutes that the pending invoice will be the lesser of either the total electorate of 565 for Diddlebury Parish multiplied by £2.00 or the total cost of expenses of the election costs.
5.5 Environment and Highways 11.1 – It was reported to the meeting that someone from Shropshire Council had been seen measuring the bridge on the B4368 – The clerk reported that there had been no response to letter of 20 February 2012 enquiring about the path from The Moors to the Corvedale School.

6.0 Reports from Members

6.1Cllr Motley, Shropshire Council – National Planning Policy Framework (NNPF) – All planning meetings must reflect new NNPF. Information is available on line. Three dimensions to Sustainable Development, being economic, social and environmental. Government wants each Local Authority to produce Local Plan Core Strategy. Shropshire Council started this 2 years ago. Local Development Plan, Core strategy and SamDev needs to be checked to be suitable for Government requirements. It is important that Place Plans are refreshed as they will carry material planning weight. Parish Councils are to look at refreshing the SamDev annually. The SamDev is about the sustainability of an area. The current Place Plan information for DPC will not be used to support planning applications.

6.2 Chairman’s Report – The chairman reported that the Shropshire Housing Group
Event he attended on 16/3/12 had been interesting. One thing that came out was that if a
building programme to build small numbers of houses in various locations could be
coordinated from a central depot, it could become cost effective.

The Chairman reported to the meeting on information in the Corvedale News relating to
a survey from Shropshire Council about SamDev which was aimed at checking how communities felt about the proposals. The survey was reported as being misleading, as once accessed it became apparent that it was focusing on areas that had already said that they wanted to be part of a cluster of hub development. Comments could be made by letter, email or by commenting in box 18 if people outside of those areas wanted to voice an opinion about SamDev in anyway.

Councillor O’Boyle commented that the data in the online Place Plan was published in April 2011. Revised data had been submitted in January 2012 but was still not showing. Cllr Hedgley responded by informing the meeting that he had been in touch with Shropshire Council, who had informed him that the Place Plan would be updated in April 2012. The Clerk had requested a draft of the data to be updated. The draft showed Diddlebury as a rural hinterland, but hadn’t updated pages 68 to 73 or the preamble. The 2004 data was still showing. Cllr Hedgley spoke to Shropshire Council, asking them to move the present preamble and base any comments on the information submitted to them in November 2011, along with the updated P68-73 information. The situation is being monitored closely and is ongoing.

Cllr Hedgley drew attention to the RSN website and a 50 million pound project going into the rural economy. Shropshire is not a designated area. Applications for the 60 million pound rural fund are open to businesses and are to be submitted by the 30th April 2012. Cllr Motley suggested that Mark Pembleton, Shropshire Council may be able to assist applicants. Notices are to go up to advertise this. Cllr Hedgley will arrange for a notice of the website, Onestopshop, to go in the Corvedale News. This is a site that gives information on health and social issues in Shropshire.

6.3 Other members Reports: Cllr Bellamy gave an update on the Parish Plan Steering
Group (PPSG) – The draft questionnaire is nearing draft completion. The PPSG will be
applying to the Community Council of Shropshire for money. The application will
require PC approval. The application was moved forward to the next meeting.

Cllr Bellamy and Cllr Hedgley reported on a meeting on 20th March 2012, organised by Diddlebury Village Hall Committee, where representatives from Corvedale School, Diddlebury Parish Council and all interested parties, discussed problems associated with the playground and ownership of it. Cllr Bellamy reported that it was agreed that there is a need for a communal car parking space and communal green space. Additional land would need to be purchased or rented. There is currently a clause that the Church can use the existing parking for occasional funerals. The location of the Village Hall was discussed. There has to be a certain amount of tarmac for children at the School to play on, so some onus may be on the Local Authority. Was the village Hall getting a fair rent off the school for the playground? The Village Hall have received no money and they have no money. A comment was made that the Village Hall should be paid a fair rent for the playground. Cllr Linton informed the meeting that this idea of rental had been raised before but had been rejected, as once rent was received it was placed an onus on the VH to maintain the tarmac to a Health and Safety requirement level. The meeting was informed by a member of the public that the drive to the side of the Village Hall was owned by Hereford Cathedral.

The meeting agreed that it needed to monitor the situation and support as appropriate.
If the School wanted to use it as playground, they would need to maintain it to a level suitable for that activity.

No future meeting date has been set at this time to further explore the issue.

Cllr O’Boyle presented a report to the meeting on Diddlebury Village Hall
Committee meeting 5th March 2012 – AGM will be 30th April 2012.

The Clerk reported that the Back to Basics training attended on the 27th February 2012, had good content and had been useful and constructive.

7.0 Correspondence

7.1Shropshire Council – SAMDev Preferred Options Consultation March 2012 – For
information
7.2 Rawden Parslow, Library Area Mgr, South East – Notification that there is currently
no leeway for a library stop at Peaton and Sutton – For information

7.3 Shropshire Council – Jubilee Celebrations – Members are asked to decide whether
to apply for £100.00 from the LJC fund towards Diamond Jubilee Celebrations –

RESOLVED that an application be made to the LJC for £100 towards the Corvedale Diamond Jubilee celebrations.
Proposed Cllr Linton
Seconded: Cllr Thomas
7.4 Tony Bennett – Email correspondence for consideration, suggesting DPC look at
changing the present website – Clerk to resend to Cllrs for discussion at the next
meeting.
7.5 Shropshire Council – Request for information of LJC Parish Council representative
for 2011/12 – Cllr Bellamy to remain as LJC representative.
7.6 Elaine Moss, Library Area Mgr, South West – Notification of changes to mobile
library routes – Westhope stopped. Pass library routes/times onto Corvedale News.
7.7 Mr N Pearce – Email correspondence advising that The Sun Inn now has Wifi
and laptops, so will not be wanting laptops from the Village Hall, and felt that
the Parish Council had not given any great support. The meeting agreed that a
reply from the Parish Council was necessary outlining the amount of support,
time and effort that had been made to support Mr Pearce’s initial enquiry.

8.0 Cheques Requested

8.1 Westhope Village Hall – Rent (June, Sept 2011, March 2012) – £30.00
8.2 J Watts: Net salary (Jan, Feb, March 2012) – £240.00
8.3 HMIT – PAYE (Jan, Feb, March 2012) – £60.00
8.4 J Watts: Reimbursement of consumables up to 31/3/2012 – £10.28
8.5 Parish Plan Steering Group (Money previously set aside) – £750.00 – PC requested a
Profile of spending for the next meeting before cheque is approved.
8.6 ALC – Law & Procedures training £20.00
Proposed: Cllr Worthing
Seconded: Cllr Thomas
(RESOLVED unanimous to pay items 8.1 to 8.4 and 8.6 – 8.5 carried over to the next meeting)

9.0 Planning Applications
9.1 Reference: 12/00830/LBC – Broncroft Castle – Installation of two additional windows to North wall of proposed orangery in association with proposed single storey extension (amendment to previously approved application 11/02322/LBC)
(RESOLVED: to support the application)
Proposed: Cllr Linton
Seconded: Cllr Bellamy

9.2 Pre- Formal Planning Application information – Proposed Car-parking at the
Tally Ho Inn, Bouldon – Members were asked to comment on the proposal in
principle prior to submission of a formal planning application. Mr Bergius sent his
apologies for not being able to attend. Councillors were provided with details on the
initial proposal in advance of the meeting.
(RESOLVED: to support the application in principle with provisos that materials
used to improve the verge are in keeping with the rural area and the costs are to be
carried by the proprietor).
Proposed: Cllr Longmore
Seconded: Cllr Worthington

10.0 Finance
10.1 Current Account balance taking into account the cheques approved at this evenings meeting is £6221.52.
10.2 Donations – Members were asked to decide on any further donations to be granted in the financial tax year 2011/12 – Prior to the meeting Councillors were provided with a summary of the donations made in 2010/11. The budget allowance for the financial year 2011/12 had been £250.00, £40.00 of which
had previously been donated to The Stream Group. A list of donation requests for 2011/12 were gone through.

The meeting RESOLVED to make the following donations:

Ale in the Dale (Diddlebury Village Hall) £100.00
Corvedale Diamond Jubilee Celebration £250.00
Corvedale Guides £50.00
St Peters Church, Diddlebury £100.00
Corvedale Community Minibus Group £100.00

Total: £600.00

Proposed: Cllr Linton
Seconded: Cllr Thomas

11.0 Broadplace

11.1 Broadplace reviews and Future funding: members were asked to consider and
reply to email correspondence from Flavia Humphreys, Shropshire Council on the
broadplace consultation.

The meeting agreed that nothing should be done in relation to making a decision
about broadplace in Diddlebury Parish until the results of the questionnaire being
carried out by the PPSG had been collated, and a response received from the Village
Hall representative in relation to the consultation. A letter was to be sent to Flavia
Humphreys advising her of this situation and asking her to postpone any decisions
until after the consultation by the PPSG.

Councillor O’Boyle will liaise with Mr Tony Bennett to arrange a date with Flavia
Humprheys for a meeting to discuss broadplace.

12.0 BDUK (Broadband Delivery UK) –

12.1 Members were asked to make a decision on whether to host a meeting for all Parish Councils in the division to discuss the roll out of BDUK.

Prior to the Parish Council meeting a 30 minute presentation was given by Alison Brock of Shropshire Council on the roll out of Broadband delivery in Shropshire. There was interest expressed by members of the public and Councillors were satisfied that a broadband update was necessary. Clerk to enquire with Alison Brock and Cllr Motley about a further meeting for all Parish Councils and the public.

13.0 Notice Boards

13.1 Members were asked to consider quotations received and to make a decision on how many notice boards were to be purchased and for which areas within the Parish.

Prior to the meeting a breakdown of quotation costs were provided to Councillors. The meeting established that large notice boards at both Westhope and Diddlebury had been provided at some point by Shropshire Links. The notice boards at Bouldon and Peaton are falling apart. A new notice board is required at Sutton. Notice boards
at Westhope, Corfton and Middlehope are in poor condition. The Chairman had made enquiries about the cost of notice boards through a local private supplier, who provided a verbal quote of £300 + VAT. For four notice boards the cost would amount to £1440.00.

RESOLVED to obtain a written quotation and go ahead with 3 notice boards initially and roll out notice board renewal to future years. Decision to be left with Chairman for location of notice boards.

14.0 Any Other Business (for dissemination of information only)

14.1 Cllr Fowler had informed the meeting, in her absence, that there was a bad pothole along Mill Lane, on the opposite side of the road to Glebe House, and was concerned about the sinking in the road to the front of Diddlebury Village Hall.

15.0 Date of Next Meeting –Wednesday 25th April, 2012 at 7.00pm in Diddlebury Village Hall.

There being no further business the meeting closed at 9.45pm.

Minutes 22/2/2012

March 10, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com
http://www.corvedale.com

Parish Council Meeting
On Wednesday 22nd February, 2012 at Diddlebury Village Hall

MINUTES

Prior to the start of the meeting, members of the public were invited to discuss any matters of interest with their councillors.

The Meeting commenced at 7.30pm

Present: Cllr Fowler (Acting Chair), Cllr Thomas, Cllr O’Boyle, Cllr Povall, Cllr Linton,
Cllr Worthington

In Attendance: 1 member of the public and the Clerk

1.0 Apologies for Absence: Apologies were accepted from Cllr Hedgley (Holiday), Cllr
Bellamy (Work Commitments), Cllr Longmore (Work Commitments), Cllr Motley (Shropshire Council meeting).

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.
a) Declarations of personal interest – Cllr Worthington (Agenda Item 12.0) Diddlebury Village Hall committee member.
b) Declarations of prejudicial interest – None

3.0 Public involvement session: (Agenda Items Only) – The member of the public present
was asked if they wished to comment on any Agenda item – No comments made.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of
Diddlebury Parish Council held on 25th January 2012 be approved as a correct record and signed by the Chairman.
Proposed: Cllr Thomas
Seconded: Cllr O’Boyle

5.0 Matters Arising

5.1 Cardboard Green Waste: The chairman had reported to the meeting in his absence that Veolia had informed him that cardboard is taken to Bishops Castle once collected. Clarification as to whether or not the cardboard is recycled will be carried forward to the March 2012 meeting.

5.2 Notice Boards: Further quotations are being obtained. Cllr O’Boyle requested that notice boards for Middlehope, Westhope, Corfton and Sutton also be taken into account as well as Diddlebury, Peaton and Bouldon. Cllr Linton informed the meeting that in 1999/2000 each Parish received an allocation of notice boards. The Clerk is to find out which notice boards in the parish belong to the Parish Council, as some notice boards may have been put up by other groups.

5.3Ale in the Dale: No donation letter request received to date.

6.0 Reports from Members

6.1Cllr Motley, Shropshire Council – Cllr Motley submitted a report to the meeting in her absence, which was read to Members.

6.2 Chairman’s Report – The Chairman gave an update to the meeting on his activity over the past month since the 25th January 2012. Parking at the Tally Ho remains an issue. The grass verge is in poor condition as pub users are parking on the road. The owners wish to gravel the grass verge. Cllr Linton reported he had been to an on-site meeting with the owner of the Tally Ho and Chris Jackson (Highways). Chris Jackson advised that there should not be any land issues as he believes the land is county owned. There is believed to be a water pipe below the grass verge. The owner has contacted Severn Trent Water to establish its depth. CJ will provide owner with black knock down posts to prevent parking next to local residents field access. Grasscrete recommended. Owner is going to submit a planning application. Cllr Linton has provided the meeting dates of Diddlebury Parish Council. Owner intends to make presentation at next meeting on plans.

6.3 Other members Reports: Cllr Bellamy, in his absence, asked for it to be reported that the Parish Plan Steering Group members are in the early stages of drafting a questionnaire with support from officers from Shropshire Council and the Community Council of Shropshire.

6.4 Cllr O’Boyle presented a report to the meeting on Diddlebury Village Hall Committee meeting 7/2/12.

7.0 Correspondence

7.1 Shropshire Council – Proposal to develop Terms of Reference, as an alternative to a Charter – Letter was relayed to the meeting.
7.2 Shropshire Housing Group Event – Ludlow Food Centre, Bromfield 16/3/12, 3-6pm – Cllr Hedgley will attend and possibly Cllr Bellamy.
7.3 Ale in the Dale Beer Festival 4th-7th May 2012, The Sun Inn, Corfton – For information.
7.4 Site Allocations and Management of Development (SAMDev) update – For information.
7.5 Shropshire RCC Fuel Buying Scheme – Forwarded to Corvedale News.
7.6 Samaritans, Telford – Request for Grant 2012 – Put forward to March meeting 2012.
7.7 ALC – Supporting Communities and Neighbourhoods in Planning – Road-show Dates – Passed to Corvedale News.

7.8 Shropshire Council – The Big Society – Consultation – http://shrop.net/2shropnet/AToZOfMini-sites/V/VoluntaryCommunitySectorAssembly/FontSize6haveYourSay/Font – Cllr Linton reported that having read the consultation. One area he felt the consultation did not cover was how a recipient could complain directly to the Council. No mechanism in place for end user to complain to the commissioner directly without any interference in-between. Resolved that Cllr Fowler to respond to consultation on behalf of Diddlebury Parish Council.
Prop: Cllr Linton
Seconded: Cllr Povall
7.9 St Peters Church, Diddlebury – Donation request to be put forward to March meeting 2012
7.10 Severn Hospice – Donation request to be put forward to March meeting 2012.
7.11 ALC – Back to Basics – Law and Procedures training 27/2/12 at Shirehall – Proposed that Clerk and Cllr Fowler attend at a cost of £20.00 each.
Proposed: Cllr Linton
Seconded: Cllr Worthington
7.12 CPRE – Planning Explained – Booklet handed out to each member.
7.13 AONB – Shropshire Hills, 2010-2011 Review of progress and achievements – Booklet handed out to each member.

8.0 Cheques Requested
8.1 Diddlebury Village Hall – Rent (Dec 2011, Jan, Feb 2012) – £36.00
Proposed: Cllr Thomas
Seconded: Cllr Linton
(RESOLVED unanimous to pay item 8.1)

9.0 Planning Applications
9.1 Reference: 11/04889/FUL – Appeal Notification – Milford House, Diddlebury – Upon request of information, DPC were advised by Shropshire Planning Department that Mr Smyth had submitted an appeal against the condition restricting change of use for the life of the barn. The meeting discussed the appeal. RESOLVED unanimous to sending a letter to the Planning Inspectorate, recommending that the condition remain in place as it reflects what the applicants agent, Central Design Consultants Ltd, quoted in the ‘Planning Supporting Statement’ quoting the ‘Purpose of building’.
Proposed: Cllr Linton
Seconded: Cllr Thomas

10.0 Finance
10.1 Current Account balance – As of 14/2/12 £6777.80.
10.2 Shropshire Council – Breakdown of Costs for election October 2011 – A breakdown of costs amounting to £1065.37 for which the PC will be invoiced after April 2012.

11.0 Environment & Highways

11.1 A letter has been sent to the Bridges and Structures division of
Shropshire Council asking their opinion on the suggestion received from a member of the public on upgrading the footpath which runs from The Moors across the field to the rear of Corvedale school. Ongoing.

11.2 The Patch – Works on the road outside ‘Patch House’ have been carried out by the Highway Authority.

12.0 Broadplace and Provision of Laptops – An email received from Flavia Humphreys summarising the meeting held at The Sun Inn on 6/2/12 was relayed to members.

Cllr Fowler relayed to members that Shropshire Council was carrying out a review of all broadplaces in Shropshire over coming months, and was beyond a local issue to Diddlebury Parish.

An email received from Alison Brock was relayed to members regarding the suggestion of having a public meeting to discuss the roll out of BDUK further, recommending that initially a meeting is held for just local Parish Councils, and then a meeting with the public following that.

It was evident at the meeting that there was concern about the future of the broadplace facility in Diddlebury Parish, and also some confusion between broadplace, BDUK and how the roll out of BDUK may affect broadplace.

Members agreed that Alison Brock be invited to talk at Westhope Village Hall at 7.00pm on Wednesday 28th March, 2012, prior to commencement of the Parish Council meeting at7.30pm.

13.0 Any Other Business (for dissemination of information only)

14.0 Date of Next Meeting –Wednesday 28th March 2012 at 7.00pm in Westhope Village Hall.

There being no further business the meeting closed at 9.35pm.

Minutes 25/1/2012

February 12, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com
http://www.corvedale.com

Parish Council Meeting
On Wednesday 25th January, 2012 at Diddlebury Village Hall

MINUTES

Before commencement of the meeting a 30 minute presentation and question time was given by Mr G Barratt, Landscaping and Planning Officer, Shropshire Hills AONB Partnership.

The Meeting commenced at 8.00pm

Present: Cllr Hedgley (Chair), Cllr Fowler (Vice Chair), Cllr Thomas, Cllr Bellamy, Cllr
O’Boyle, Cllr Longmore.

In Attendance: Cllr Motley (Shropshire Council), 6 members of the public

1.0 Apologies for Absence: Apologies were accepted from Cllr Povall (Unwell) Cllr Linton (Unwell) Cllr Worthington (Unwell).

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.
a) Declarations of personal interest – None
b) Declarations of prejudicial interest – None

3.0 Public involvement session: (Agenda Items Only) – Cllr O Boyle requested clarification between the public involvement session before the meeting and the Public Involvement Session within the meeting proper. The Clerk explained that at a Parish Council meeting, members of the public are only permitted to speak within a Public Involvement Session within the Agenda, unless invited by the Chairman. Therefore, members of the public were invited to raise and discuss matters of interest informally with their Councillors prior to the meeting opening proper, and that these discussions were not legally a part of the meeting, nor should they be recorded as such. The Clerk confirmed that should a member of the public express before the meeting their wish to discuss a specific topic of concern and it is not included on the present meeting Agenda, the Parish Council may include it on the Agenda for the following meeting to allow the topic to be made public and other members of the public the opportunity to attend the meeting and express their opinions also. The Public Involvement Session (Agenda Item 3.0) had been formally adopted as a Standard agenda item to allow members of the public to officially comment and ask to be taken into consideration their view on any item on the Agenda. These comments, as they are within the meeting proper, and recorded and form part of the legal document, the Minutes of the meeting. The Clerk explained that by allowing an ‘informal’ public session, where members can speak off the record to their Councillors, and a ‘Formal’ session, where members can have their comments legally recorded, the Parish Council was giving the public two opportunities to talk, whilst at the same time maintaining structure and order to the meeting. Cllr Boyle asked for it to be recorded officially that he had reservations about how the system worked.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of
Diddlebury Parish Council held on 23rd November, 2011, and of the Extra-ordinary meeting held 7th December 2011, be approved as correct records and signed by the Chairman.

5.0 Matters Arising: Meeting Wednesday 23rd November 2011:

5.1 Notice Boards: Cllr Hedgley provided pictures and a quotation for the oak replacements of 3 notice boards, for £450 + VAT = £520 each, an approximate cost of £1600.00. The meeting agreed to make further enquiries, to include whether the notice boards within the quotation would come with a guarantee, what prices could be obtained from other joiners, other materials and what type of notice board other local Parish Councils had and who supplied them.

5.2 Interest bearing accounts: Leave until later in the year, when budget has been agreed and notice boards have been agreed.

5.3 Cardboard Green Waste: The Sun Inn is agreeable to have a skip in the carpark, but is unsure where cardboard goes thereafter. Chair to contact Veolia and make enquiries.

5.4 Place Plan: Cllr Motley has been assured that the Place Plan will be updated.

5.5 Corvedale.com: The Clerk reported to the meeting that comment boxes within the Corvedale.com website appeared within the Minute documents, and that dated public general comments had been found within the back office facility of the site. The Clerk had facilitated the removal of the comment boxes to avoid this reoccurring. Should members of the public have any concerns/questions, the Parish Council email address and contact information was promoted sufficiently within the site and Corvedale News that any enquiries could be sent directly to the Parish Council.

5.6 Planning Updates: The Clerk reported to the meeting:
11/04649/FUL: Middle Westhope Farm – Permission Granted
11/04776/REM: Hillend Farm, Westhope – Permission Granted
11/05014/TCA – Felling of Alder Tree, Diddlebrook Barn – Pending consideration
11/04948/FUL – Corfton Farm, Corfton – Permission Granted
11/04761 – Shepherds Barn, Corfton – Permission Declined

Matter Arising: Meeting Wednesday 7th December 2011:

5.7 Planning Updates:
11/04889/FUL – Milford House, Diddlebury – Permission Granted
11/05522/HRM – Pyebrook Farm Little Sutton, Stanton Lacy – Part Approved/Part Declined

6.0 Reports from Members

6.1 Cllr Motley, Shropshire Council – Cllr Motley reported that with the planning application for the removal of hedgerows at Pyebrook Farm, Shropshire Council and the Parish Councils powers to retain the hedgerows were limited, unless the age and species of the hedgerow were deemed important.

Shropshire Council is keen to push for electronic planning applications. Cllr Motley made representations on behalf of Parish Councils in her area. The requirement of Planning Applications to go electronic will be put upon the market towns as they have resources. If any Parish Council asks for applications electronically, they will be permitted to do so. For those having difficulty with IT connection, Ian Kilby is happy to continue sending hard copies. Notifications will continue being sent electronically.

Cllr Motley has been asked to take over schools again. Responsibility for school admissions is passing from Local Authority to schools themselves. School could lose pupils to other schools. A school will not be able to go over LA set admission figure. Special Needs children provision will continue to be managed by LA.

6.2 Chairman’s Report – The Chairman gave an update to the meeting on his activity over the past month since the 7th December 2011.

6.3 Other members Reports: Cllr O’Boyle attending a Power point meeting on the Future of Diddlebury Village Hall, a further Diddlebury Village Hall Committee meeting on 9th January 2012 and a workshop and communication meeting for Diddlebury Village Hall on 14th January 2012. All meetings were well attended with positive feedback. Cllr Bellamy relayed to the meeting that when discussing the future of Diddlebury Village Hall, the site location was discussed and the question asked if it should be located on its existing site, or on the proposed new field site. The meeting had favoured the existing site because of ownership, other than a 50 year lease with peppercorn rent.

Cllr Bellamy – PPSG meeting at Westhope Village Hall – discussed parish plan and planned meetings for coming month.

Cllr Linton – Although unable to attend the PC meeting, submitted a report with the Chairman on the Corvedale Jubilee celebrations meeting he attended in January at Coseley House, Munslow. The proposed Jubilee celebrations are to take place on the 5th June 2012 in Millichope Park, a showcase of all in Corvedale. Planning organisation is ongoing. Next planning meeting15/2/12 at 7.30pm in Coseley House Munslow. Munslow PC have given £150 towards costs.

7.0 Correspondence

7.1 Shropshire Council – Annual Town & Parish Emergency Planning Briefing –Wednesday 28th March 2012, 18.45pm at Shirehall, Shrewsbury – Passed to Cllr Fowler
7.2 Shropshire Council – Road closure notice – Lower Hayton to Peaton – 14th February 2012 for 1 day (09.00hrs to 16.00hrs) carriageway resurfacing – For information – Passed to Corvedale News.

7.3 Shropshire Council – Localism Act 2011 – Standards and the Member Code of Conduct – To come into effect as April 2012 – Clerk spoke to the Legal Department of Shropshire Council who relayed that Parish Councils will need to decide whether to amend or adopt a new Code of Conduct in line with the requirements of the Localism Act 2011. The revised Code of Conduct will need to be in place by July 2012.
7.4 Parish Councils.net – promoting web maintenance – For information
7.5 Ale in the Dale Beer Festival – a beer festival to raise funds in aid of Diddlebury Village Hall – seeking sponsorship to provide live entertainment – DPC to ask applicant to send in formal letter requesting a donation.  The meeting agreed in principal to a donation of £100.00.
7.6 Shropshire Council – Review of library services – Suggest Peaton and Sutton.
7.7 Corvedale Guidesdonation request – Put forward to AGM in May 2012.

8.0 Cheques Requested
8.1 Clerks Salary: November, December 2011 £160.00
(£1200 /12 = £100 x 20% PAYE = £80 net pcm, £20 PAYE pcm)
8.2 PAYE: November, December 2011 £40.00
8.3 PAYE: April to October 2011 £93.33
Proposed: Cllr Bellamy
Seconded: Cllr Fowler
(RESOLVED unanimous to pay items 8.1 to 8.3)

9.0 Planning Applications
9.1 Reference: 11/05503/FUL – Green Farm, Middlehope, Shropshire, SY7 9JT
Erection of extension and porch to dwelling. Prior to the meeting, the applicants Agent was notified by the Clerk that planning application 11/05503/FUL had been put on the Agenda for comment to the Planning Department.
RESOLVED unanimous to support the application.

10.0 Finance
10.1 Budget for Precept 2012/13 – Draft budgets had been circulated to Councillors prior to the meeting for their consideration/comment. Cllr Bellamy reported that the £750 from the 2011/12 budget had yet to be paid in the current financial year. This was taken into account and the draft budget adjusted.
Proposed: Cllr Fowler
Seconded: Cllr Bellamy
RESOLVED unanimous that the precept for 2012/13 be the figure of £2650.00

10.2 Current Account balance – As of 14/12/11 the balance was £6911.13.

10.3 Account Signatories – Currently the signatories for the current account are Councillors Povall, Thomas and Linton. The signatories require changing to the current Chairman and Vice Chairman and one other Councillor, to comply with Local Government regulations. Cllrs Povall and Linton will change to Cllr Hedgeley and Fowler.

11.0 Environment & Highways
A letter from the Bridges and Structures division of Shropshire Council was received in response to DPC letter and Corvedale School letter of support of December 2011. The letter reported that providing agreement can be sought from the adjacent landowner to Bache Mill Bridge, construction work could possibly commence in either April or May of 2012.

The Chairman of DPC reported having received correspondence from a resident suggesting that if the footpath which runs from The Moors across the field to the rear of the school, could be made pushchair/child friendly, this could be an alternative route to school.

DPC resolved to write back to Mr John Williams for his comment. Cllr Fowler to talk to Corvedale School about 20mph speed limit along Mill Lane.

12.0 Broadplace and Provision of Laptops – An update on progress to date – In principal there is no problem as far as SC in concerned with providing 2 laptops at The Sun Inn, only where will the connection come from and who will pay for it, accessibility etc.

There is a review of broadplace going on throughout the County. SC is doing a review. A meeting had been set for the 6th February 2012 with Flavia Humphries and members of Diddlebury Village Hall committee at The Sun Inn. Diddlebury will not be a part of the review being done by SC as a broadplace, as an enquiry is already in hand. Cllr O’Boyle to attend the meeting as the DPC representative to safeguard DPC over control access.

SC has put in a bid to BDUK for 8.2 million which has been agreed. 16.2 million is required to roll out broadband throughout Shropshire, the balance of 8 million is expected to be matched by a private provider. SC second trance will be signed off shortly, with roll outs at the start of 2013.
91 premises in Diddlebury Parish are eligible for BDUK provision. The outskirts such as Corfton and Westhope will qualify as they fall into the 10% deemed to be substandard in Shropshire.
DEFRA has the rural community broadband fund (RCBF) and is euro funded. They are offering fibre optics. If DPC want to apply, they are advised to do so through SC. The cost will be approx £300 per premises. This can be funded from business contributions, but not through the Council precept. The criteria is very stringent. Applications have to be submitted by 31/1/12, then followed by further bidding rounds. SC will put in an application with 2 parishes from the South, and 2 from the North of the County, to register their interest with RCBF. Due to complexities, Cllr Motley suggested that Alison Brock attend the next PC meeting to go through the details.
AirBand – started between Tenbury, Ludlow and Cleobury Mortimer. Keen to extend. This is a simpler option and only needs buy in from 12 properties in a village. Bouldon currently has a similar scheme. Bouldon now runs own Ltd company, paying £60 a quarter each to the proprietor of The Crown.
Cllr Motley to ask Alison Brock for a separate meeting at the back end of March 2012, to tie in with other Parishes also. Clerk to contact other Parishes once Cllr Motley has notified of possible/available dates. Diddlebury PC to host meeting.
May be sensible to have Alison Brock to attend meeting after SC has (carried out procurement and survey) submitted first application to RCBF.

13.0 Any Other Business (for dissemination of information only)
13.1 Cllr Longmore reported having met and spoken with PC Mick Jones West Mercia Police to talk about a Neighbourhood Watch Scheme. (NWS) Cllr Longmore is now local NWS Coordinator and will be displaying appropriate posters.

14.0 Date of Next Meeting – 22nd February 2012

There being no further business the meeting closed at 9.50 pm.

Minutes 7/12/2011

January 27, 2012

DIDDLEBURY PARISH COUNCIL
Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473
diddleburypc@gmail.com http://www.corvedale.com

Extra-ordinary Parish Council Meeting
On Wednesday 7th December, 2011 at Diddlebury Village Hall

MINUTES

The Meeting commenced at 7.35 pm

Present: Cllr Hedgeley (Chair), Cllr Fowler (Vice Chair), Cllr Povall, Cllr Thomas, Cllr
Bellamy, Cllr O’Boyle, Cllr Linton, Cllr Worthington.

In Attendance: 1 member of the public

1.0 Apologies for Absence: Cllr Motley (Shropshire Council)

2.0 Planning Applications:

2.1 11/04889/FUL – Milford House, Diddlebury, Craven Arms, Shropshire, SY7 9EL. Proposal: Erection of a pitched roof barn and installation of solar panels (part retrospective).

The applicant, Mr Smythe, attended the meeting. Cllr Hedgeley reported that he had carried out a site visit and had discussed the application with Matthew Farmer, Principal Planning Enforcement Officer and Dianne Humphreys, Principal Planner, both of Shropshire Council.

The original planning application had been submitted in 2008 for the relocation of a clad sheet Dutch barn with a dome roof.

The barn had since been relocated, but had been constructed with materials different to those approved on the 2008 application. Furthermore, the approved dome roof had been replaced with that of a pitch roof, and the first floor had been extended to the full length of the building, contrary to the approved planning application.

As a result of a site visit from the Planning Enforcement Officer, Mr Smythe had voluntarily ceased work on site. Mr Smythe told the meeting that he had been confused about what had been approved. It was suggested that the applicant should have checked with the Planning Office if this had been the case. The Chairman reminded the meeting how important it is that Councillors are the eyes and ears of the authority once applications had been passed.

Upon advice from Mr Farmer, Planning Officer, Mr Smythe had submitted a planning application, as near to the original 2008 planning application as possible,

1/3

for a change of use of materials from black corrugated tin to tanalised timber, and a pitched roof to accommodate solar panels.

The location of the barn had been approved through application 08/20907/F.

A vote was cast for the Planning Application as it stands:

Support: 3 votes
Against: 3 votes
Abstentions: 2 votes

Chairman had casting vote in favour of planning application as it stands.

RESOLVED: To support the application. (NB: In favour of tanalised timber as oppose to corrugated iron).

2.2 11/05522/HRM – Pyebrook Farm Little Sutton, Stanton Lacy, SY8 2AJ. Proposal: To remove 1616m of hedgerow to make fields easier for modern farm equipment to be used.

Discussion took place regarding the application and the age of the hedgerows in question. Cllr Linton was able to provide an extract from Plans from 1953, showing a different field layout to that on Google Earth. One hedge was, in the opinion of the council, less than 30 years old.

It was suggested that some of the hedges in question were planted with grant money, through a Farm Scheme, therefore, there may have been restrictions applicable from the original grants.

Hedges contribute enormously to the natural environment, and it was suggested that Government had been against the removal of hedgerows. More emphasis is now on conservation of the environment and habitat.

It was suggested that the removal of hedgerows may affect the run off of water. The visual effect of the removal of hedgerows has to be considered along with wildlife corridors and conservation.

The Chairman informed the meeting that due to the planning application being discussed this evening, there had been insufficient time to contact the applicant. Mr Purce, Planning Officer, was to be in receipt of the Council’s decision by 23rd January 2012.

Support: None
Against: 5
Abstentions 3
(RESOLVED to not support the application) – Remarks: Visual evidence from past maps, does indicate that some hedges are less than 30 years, however, we still feel that in the spirit of conservation today that the age of the hedge should not be a consideration. Mention was made of trees being planted in lieu of hedges, but none indicated on the plan.

2/3

3.0 Revised Agenda Format and meeting start time:

The January 2012 meeting has already advertised in Corvedale News as starting at 7.30pm. Meeting dates/times to be agreed at next AGM meeting. The revised agenda layout is to be used with immediate effect.

4.0 Any Other Business (For dissemination of information only)

4.1 Tally Ho: Agreed planning application showed waste to go to GRP bottle type septic tank. A Kargester unit is accepted by the Environment Agency, as waste can go directly into a soak away or directly into a water course. The use of the Way Leave is not the remit of the Parish Council.

5.0 Date of Next Meeting: 7.30pm Wednesday 25th January 2012

There being no further business the meeting closed at 8.40 pm.

Minutes 23/11/2011

December 13, 2011

A meeting of the Parish Council was held Wednesday 23rd November 2011 at 7.30pm in Diddlebury Village Hall.

Present: Cllr Hedgeley (Chair), Cllr Fowler (Vice Chair), Cllr Povall, Cllr Thomas, Cllr Bellamy, Cllr O’Boyle, Cllr Linton, Cllr Worthington

In Attendance: Cllr Motley (Shropshire Council), 4 members of the public

Before commencement of the meeting, Personal declarations were made by:
Cllr Povall: Agenda Item 9.4 (Applicant is a relative).
Cllr Worthington: Agenda Item 13.1 (Diddlebury Village Hall Committee)

1.0 Apologies for Absence: Cllr Longmore,

2.0 Appointment of New Clerk: Appointment of Mrs Jacqueline Watts as
Clerk/Responsible Financial Officer to Diddlebury Parish Council.
Proposed: Cllr D Hedgley, Seconded: Cllr Linton (Unanimous)

3.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of Diddlebury Parish Council held on 26th October, 2011 be approved as a correct record and signed by the Chairman, subject to amendment of paragraph 2: numbers of laptops amended from 4 to 7, and reference to Mr O’Boyle be amended to Cllr O’Boyle in paragraphs 26, 29 and 31.

4.0 Matters Arising

4.1 Notice Boards: The Chairman has spoken to Downs Timber and is awaiting a quotation for 3 replacement notice boards.
4.2 Parish Toolkit event: The event at Diddlebury Village Hall on 29/10/11was reported as having gone well, with good comments received regarding the Parish plan.
4.3 Solar Panels: Peter Walker, Planning Officer, Shropshire Council, responded to DPC enquiry with details on planning permission requirements on solar panels. The response was relayed to the meeting.

4.4 Winter Service Policy Statement 2011/12: In response to questions raised at the October 2011 meeting on the Winter Service Policy, the statement for 2011/12 was presented at the meeting, with general discussion about the contents.

4.5 Interest bearing accounts: A general enquiry was made through ALC on how other Parish Councils treated unallocated account balances. Responses from other Parish Councils were discussed. Clerk to investigate Ethical Business Policies.
4.6 AONB: An invitation has been sent to Mr Glynn Barret to attend the January 2012 meeting, which has been accepted. Date and time to be firmed up nearer the meeting.

5.0 Any Matters proposed by members and accepted by the Chairman for
consideration under item 15 below: Two items were accepted.

6.0 Unitary Council Report:
6.1 Cllr Motley will be meeting with Ian Kilby, Head of Development Mgt Team to discuss electronic planning applications and will be reporting back to DPC. Cllr Linton reported that in instances where Reserved Matters are brought up some years later, the online planning system does not provide information on the original application. Cllr Motley will raise this point at the meeting.
6.2 Inspector Rob Thomas, who has recently taken over from Inspector Dunn, attended the LJC meeting, and is well aware of problems on the B4368 and anti social behaviour issues in Craven Arms.
6.3 Cardboard Green Waste – Alterations will not come forward until Spring 2012. Groups such as Guides, Brownies, schools who collect cardboard, can achieve £50 per ton. Cllr O’Boyle will make enquiries about a local cardboard bank.
6.4 Severn Trent works on the B4368: Cllr Motley reported that she had been assured
by the Highways Department that Severn Trent works have been completed and there is no intention of doing anything further works.

7.0 Chairman’s Update:
7.1 The Chairman reported briefly that during the past month he had attended a Culmington PC meeting, a Place Plan meeting, worked on incoming emails on current issues and consulting with Clerk.

8.0 Finance:
8.1 Mazars LLP – Fee for conclusion of Financial Audit to y/e 31/3/2011: £60
Prop: Cllr Povall, Seconded: Cllr Worthington
8.2 Notice of conclusion of the audit and right to inspect the annual Return for the y/e 31/3/2011. Scanned Audit to go onto corvedale.com, Notice to be displayed on village Notice Board.
8.3 Diddlebury Parish Stream Group – Request for £40.00 towards work on Stream. Proposed: Cllr Bellamy Seconded: Cllr Worthington
8.4 Diddlebury Village Hall – Rent for the 3 months (August, October, November 2011) £36.00. Prop: Cllr Bellamy Seconded: Cllr Fowler
8.5 Diddlebury Parish Council current a/c balance as at 14/11/11 £7047.13.

9 Planning Applications:
9.1 11/04649/FUL: Middle Westhope Farm – Erection of two storey extension; new
detached garage and store, formation of new vehicular entrance and driveway.
Mr Manley attended the meeting and explained that 12 months ago a Planning Application was submitted and approved for holiday let accommodation for 3 years. Mr and Mrs Manley have last holiday let in April/May 2012, and will then be moving in on a residential basis.
(Unanimous decision to support application)

9.2 11/04776/REM: Hillend Farm, Westhope – Reserved matters pursuant to outline
permission ref 08/21080/0 (24/10/08) for erection of one agricultural workers dwelling to include access, appearance, landscaping, layout and scale.
(Unanimous decision to support application on the condition that it complies with original outline planning permission)

9.3 11/05014/TCA – Felling of Alder Tree, Diddlebrook Barn, Mill Lane, Diddlebury
(Unanimous decision to support removal of tree)

9.4 11/04948/FUL – Corfton Farm, Corfton – Installation of roof mounted solar
photovoltaic systems on agricultural buildings.
(Unanimous decision to support application)

9.5 11/04761 – Shepherds Barn, Corfton – Certificate for change of use to domestic garden. For information only.

9.6 Milford Lodge, Diddlebury – All building works have been put on hold.
Planning application is yet to be received by Diddlebury Parish Council. Ongoing.

9.7 11/04304/FUL Little Sutton Farm, Little Sutton, Stanton Lacy, Ludlow.  Permission granted – For information only.

9.8  11/03047/FUL – Land at SO 485 860, Corfton, Shropshire – Erection of an agricultural building for general storage and livestock use – Withdrawn – For information only.

10 Environment & Highways

Bache Mill, Diddlebury: A letter was received from Shropshire Council regarding the widening of the Bache Mill Bridge, Diddlebury. The correspondence suggested the removal of the back wall of the bridge at its most narrow end, to be replaced with wooden rails. It was suggested that these works be put in the budget for 2012. The meeting discussed the situation. It was reported that 11 primary school children currently walk to school using the said bridge, in addition to children walking to the bus stop for Ludlow schools. The meeting resolved to write to SC, welcoming the initial proposal and expressing concerns about time issues. Additionally, suggest the works are given priority as emergency work and request early estimate of costs so that consideration can be given to other sources of funding ie LJC. Corvedale School have indicated that they are happy to submit letter in support.

11 Broad Place: Provision of Laptops –The meeting were advised that the existing
contract for the 7 laptops at the Village Hall was made between between SC and the Village Hall Committee, and is that the laptops remain on the Village Hall premises. Any decision relating to the laptops should be between the Village Hall Committee and the Sun Inn, and not Diddlebury Parish Council. Cllr Hedgley enquired with Cllr Motley if SC had a surplus of laptops, and if so, would SC be in favour of supplying surplus laptops funding.

Cllr Motley reported that she had established that Shropshire Council are agreeable for Diddlebury Parish to have 2 further laptops that can be used at The Sun Inn, Corfton. The public house is too far from Diddlebury Village Hall to be supported by the same Broadband Connection, so would have to have its own connection. SC suggested that DPC finance the initial connection with funding through LJC. SC suggested that conditions be set for who is going to make use of the laptops.

There was no representation at meeting in relation to this Agenda Item. Cllr Fowler suggested that if DPC applied for funding from LJC, a policy should be implemented to the use of the laptops, and access password controlled, as with the current Broadplace system. Options were discussed:

Option 1: 2 x laptops from SC with no connectivity to PC, the agreement just between SC and The Sun Inn. It was agreed that in this scenario, SC would be unlikely to provide laptops unless DPC were involved with control measures implemented.

Option 2: Cllr O’Boyle suggested that DPC accept 2 x laptops on offer from SC, and that they be installed into The Sun Inn as soon as possible on a trial period.

Option 3: Cllr Motley had offered 2 x laptops on behalf of SC on a Broadplace basis with public money funding. What would be the cost of extending Broadplace to The Sun?
(Against: 1, Abstained: 3, Area worth exploring as extension to Broadplace: 3)

Proposed by Cllr Hedgley to explore the placement of 2 laptops over and above the Village Hall laptops, through SC broadplace into The Sun Inn. Enquiries to be made with the Village Hall to establish the amount of laptop usage. Ask SC about levels of security and cost. Enquire about obtaining variance between pub and broad place at Aston on Clun.
Seconded: Cllr Thomas
All in favour: 5
Abstained: 3

12 Place Plan/Partnership Working

Place Plan: The information currently contained in the Place Plan goes back to 2004.
Cllrs Hedgley , Bellamy and O’Boyle prepared prior to the PC meeting a Place Plan review, based on work carried out by the Parish Plan Steering Group and an update of actual events. A copy of the Place Plan Review was sent to councillors prior to the PC meeting.
The alterations were accepted and it was agreed that the Parish Council ask SC that there should be only one Place Plan online, that being the Parish Plan that states “Diddlebury is for present a rural hinterland”. The review was agreed. Cllr Hedgley to email to Hayley Deighton.

Cllr Motley to enquire with Shropshire Council about online 2011/12 Place Plan. Pages do not have ‘last updated’ at base of page and as such 2 versions are at present on view with no indication of which is the more recent.

Partnership Working: Delivering Local Priorities through Partnership working – Agenda for annual community consultation. The provisionally completed form was discussed at the meeting and agreed in readiness for submission to Hayley Deighton, Shropshire Council by 1st January 2012. It was resolved 5/2 to omit the word ‘rural’ from ‘Local Vision’ (1.0). These forms are now to form part of an annual consultation on Parish Place Plans.

13 Other Reports
13.1 Diddlebury Village Hall: Cllr O’Boye was elected as Diddlebury Parish
Council representative. Proposed: Cllr Bellamy. Seconded: Cllr Thomas.

13.2 Diddlebury Charities Group: Cllr Worthington was elected as Diddlebury Parish Council representative. Proposed: Cllr Fowler. Seconded: Cllr Hedgley.

13.3 Cllr Bellamy reported on the LJC meeting held 16/11/11. There were presentations from Shropshire Council on the new Planning Policy, housing implications and sustainability. Over the next 10-15 years it is anticipated that 24,000 newly built houses will be needed, 35% of which have been allocated to rural areas. These will not be allocated unless wanted locally.
SC are aiming to reduce carbon emissions in the atmosphere by 2014. To assist in the reduction of carbon, SC are creating grants to replace/upgrade heating systems/boilers/pumps in Leisure Centres, schools etc

13.4 Cllr Bellamy reported on the Parish Plan Steering Group (PPSG) – The LJC have allocated grant of £1990.00 towards £2500 target. The PPSG are using Corvedale News to contact communities outside Diddlebury village to ascertain views on what might improve the quality of living in the area, in addition to contacting organisations to ask for questions for the survey.

13.5 Cllr Linton reported on the Flood Forum meeting on 15/11/2011. Surveys on flooded properties continue.

14 Correspondence
14.1 Shropshire Council – Communication Consultation – To be completed by chair.
14.2 Corvedale.com – Comments being made on website – Defer to January 2012 meeting.
14.3 Pink Skips Waste Management – Siting of pink skip – For information
14.4 Westhope College – Request for letter of support for funding application to Rural Challenge Capital Fund, for renewal of heating system at Westhope College – Resolved that letter of support should be sent.

15 Items accepted by the Chairman under 5 above
15.1 A meeting is to take place at Coseley House, Munslow, on the 18/1/12 to discuss the Corvedale’s Jubilee celebrations. It was suggested by Cllr Linton that a representative of Diddlebury Parish Council and of Diddlebury Village Hall Committee attend.
15.2 Tally Ho, Bouldon – It was reported to the meeting that plans had been passed for toilets, when there is nowhere for water to go. Parish Council agreed that this was a private matter between the owner of the Tally Ho and the owner of the adjoining land.

16 Date of Next Meeting: 7.30pm Wednesday 25th January 2012

There being no further business the meeting closed at 10.05pm.