Draft Mins January 2013

Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473

Parish Council Meeting
On Wednesday 23rd January, 2013, 7.30pm at Diddlebury Village Hall


The Meeting commenced at 7.30pm

Present: Cllr Hedgley (Chairman), Cllr Fowler, Cllr O’Boyle, Cllr Thomas, Cllr Linton,
Cllr Bellamy, Cllr Povall, Cllr Worthington, Cllr Longmore.

1.0 In Attendance: 4 x members of the public, Cllr Motley (Shropshire Council) and the
Clerk, Mrs J Watts.

Apologies for Absence: Apologies were accepted from Sarah Thompson

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any Disclosable Pecuniary Interests they may have in matters to be considered at this meeting in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012:

Cllr Mandy Fowler – (Agenda Item 17.0) Chair of Governors at Corvedale School
Cllr Povall – (Agenda Item 13.0) Relative of adjoining land owner

3.0 Public involvement session: (Agenda Items Only) – Those members of the public
in attendance were asked if they wished to comment on any Agenda item – No comments were made.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Ordinary meeting of
Diddlebury Parish Council held on Wednesday 28th November 2012 be approved as a correct record and signed by the Chairman, subject to the following amendments:
6.1: Remove ‘communities’.
6.3: Change ‘be applied’ to ‘then apply’, and ‘onis’ amended to ‘onus’.
7.4: Change ‘AGM’ to ‘March’
14.0: Remove ‘If the Tally Ho ceased trading, he would reinstate the parking area’.
Proposed: Cllr Linton
Seconded: Cllr Bellamy

5.0 Matters Arising – Updates from the minutes of the Parish Council meeting held on Wednesday 28th November 2012 that are not included elsewhere on the agenda.

5.1 (Agenda Item 5.1) Website. Sara and Geoff have done a lot of work on the website and it is now at the point where as much information as possible needs putting on. A meeting will take place the week commencing the 4th February 2013. Clerk to write to organisations on Sara’s behalf ie School, Church, Village Hall. Once viable a mail-shot can be done across Parish. Corvedale.com will be phased out.

5.2 (Agenda Item 5.3) Chairman will be contacting Martin Speight to arrange onsite meeting with Chris Jackson
5.3 (Agenda Item 7.1) Verbal confirmation has been received from Shropshire Council that the stream at the bottom of Mill Lane is their responsibility. Clerk has made enquiries about Diddlebury Parish Council receiving a Highway Maintenance and Environment Grant. Applications for such grants are no longer being received, but as Stream is responsibility of SC enquiries are being made for the grant being made available to DPC for a trial period of two years. Ongoing.
5.4 (Agenda Item 6.3) Meeting held with chair of Diddlebury Village Hall committee. New Licence is being drafted at the moment for Corvedale School to use Diddlebury Village Hall carpark.
5.5 (Agenda Item 11.0) Parish Plan presentation has been arranged for 13th and 16th February 2013.
5.6 (Agenda Item 12.0) Speed Management Policy – Feedback from Parish and Town Councils has been made available, which reports that Shropshire Council have already implemented a 30mph in most villages and other villages are being looked at with the Police.

6.0 Reports from Members

6.1 Chairman: An update from West Mercia on crime in the area. Information is being filtered through to http://www.2shrop.net . Police are experiencing a busy time. Pallets of sandbags has been postponed for the time being. Will review at a later date. The Chairman informed the meeting that although Cllr Longmore had moved out of the Parish, he remained qualified to sit on Council until May 2013. Elections notice has been put up on the Website and in Parish magazine. Parish precepts are not capped this year, but may be in future years. Further enquiries are being made.

6.2 Cllr Motley, Shropshire Council: Lisa Bedford has a supply of padlocks that are alarmed, guards for oil tanks and smart-water. Anyone who is interested can contact Lisa Bedford at Shropshire Council. Last 2 months have been spent in talks with Government as she is Vice Chair of Rural Network. In last financial settlement, rural authorities were disadvantaged by being 50% less per capita. RSN achieved getting further factors included that would make a difference to rural authorities.
Rural Broadband: SC had to register interest in high speed broadband. Process has ground on due to bureaucracy. The BDUK framework has to be state aid compliant. Early indications are that only one supplier will respond by 15/2/13, this being BT. Suppliers have been asked to provide solutions to SC key objectives, ie 100% of Shropshire to have a min of 2 megabits and provide as much superfast broadband (24mbps), the target being 90%. Concern is BT will not want to provide it as is not profitable. The alternative is BDUK, requiring match funding. BT has a monopoly on infrastructure in this area.
A workshop on the Road Safety Policy is being set up. Community led concerns to be relayed by Parish Councils, not the LJC, and be signed off by Council Local member.

6.3 Other members Reports: Cllr O’Boyle – Village Hall renewal plans continue to develop. Car Park has been discussed and further beer festival to be held in May 2013.

7.0 Correspondence
7.1 Shropshire Council – Information regarding riparian ownership – For information
Passed to the Corvedale News

8.0 Cheques Requested
8.1 Mrs J M Watts (Clerks salary Oct-Dec 2012) £240.00
8.2 HMIT (PAYE Oct-Dec 2012) £60.00
8.3 Diddlebury Village Hall (Rent: 2 meetings in Nov 2012 and 1 x Jan 2013 meeting) £40.00
RESOLVED to pay Agenda Items 8.1, 8.2 and 8.3.
Proposed: Cllr Thomas
Seconded: Cllr Worthington

9.0 Planning Applications – None

10.0 Finance
10.1 Current Account Balance was £4098.51 as at 1/1/2013
10.2 Precept 2013/14
i. Members were asked to consider granting a dispensation for the purpose of setting the precept for 2013/14
RESOLVED to grant a dispensation to May 2013 when elections will take place.
Proposed: Cllr Linton
Seconded: Cllr Povall
ii. Members were asked to approve precept for financial year 2013/14

The chairman prior to studying the budget figures raised concerns over possible 2% capping in future years which would only allow on present figures a budget rise of £53. He also outlined how we now had the additional burden of responsibility for the bus shelters, an increased need for a fully qualified clerk and the commensurate pay. Councillor Linton queried the cap as he believed that previously councils with budgets under £100,000 were exempt. Councillor Motley also acknowledged this. The clerk and chairman both reiterated the information they had been given from various sources which referred to the cap and Parish Councils. Councillor Motley agreed to seek clarification of this point.
The various options including cutting the roll out of new notice boards and membership fees was discussed along with the possible costs of maintenance and the need to increase insurance to cover assets and personal liability. Councillor Linton expressed concern that DPC reserves had been seriously reduced and even with an increase in the precept of £1000 they would remain under the previous figure. The clerk pointed out that, excluding allocated funds, the Council is not supposed to carry over more than 50% of the set precept which this year would have been £1325. Councillor Bellamy stated that the improved notice boards supported comments in the PPSG survey regarding improving communications in the parish. The chairman pointed out that if DPC met all the projected budget costs it would have a surplus of only £112 and a contingency of £50 to meet any unexpected expenses 2013-14 and may not be in a position to increase by any meaningful amount in setting the precept 2014/15.
The chairman proposed that DPC should increase the precept by £824.00 in order to allow the notice board roll out to continue, to give a budget of more than £100 for maintenance of assets, to cover insurance costs which may have to increase with the need to carry out a full risk assessment programme in order to satisfy the insurers and cover DPC from personal negligent claims against the council, to possibly support the new parish web site, to cover contingencies such as a possible need to support a new playground initiative linked to the VH development and to cover the increased responsibilities that appear to be getting passed down to DPC from SC. Councillor Motley agreed to make SC aware of the problems this caused. The increase would equate to only £4 per household but would provide the Parish

Council with some flexibility and would cover a possible future cap which would hinder development and probably mean cuts in services. It was also acknowledged that DPC reduce the precept in future years if it found that it cover needs without fully utilising the precept.
DPC continue to seek to reduce costs with initiatives such as a volunteer group to service the assets. The chairman’s proposal was put to the vote .
RESOLVED that precept be increased to £3449.00.
Proposed: Cllr Hedgley
Seconded: Cllr Fowler

11.0 Highway and Environment – None

12.0 Parish Plan – Consultation meetings taking place Wednesday 13/2/13 and Saturday 16/2/13 where all data for each settlement in the parish will be made available and charts to make more significant and more difficult tables understandable. Data is available to download on website and a web address is available for enquiries. DPC need to be in a position before May to be able to submit the Parish Plan based on the PPSG’s findings to SC. Data should be ready for DPC by the March 2013 meeting from the PPSG. Their summaries will need to be approved by DPC. In order to keep a higher rate of 25% of the community infrastructure levy parish plans should be approved by the referendum, but it was felt that the PPSG Questionnaire was just that, and should reflect the views of those parishioners who returned the completed questionnaire, so a further referendum would not be needed.

13.0 Tally Ho, Bouldon: Site meeting has taken place between Chris Fisher, Chris Jackson, a representative of Mouchell, Cllr Linton, Cllr Hedgley and a local resident Mr Fisher. SC have agreed to carry out site investigations to see where the water pipe is and will pay for this. Mr Povall’s access to his field was discussed. A minimum specs quote will be provided to Mr Burgeiss, as he has offered to fund works. Mr Burgeiss can have further quotes carried out but would have to use a provider approved by Shropshire Council. If works are carried out, once completed the verge will be adopted by Highways, therefore, the materials used cannot be stone, but tarmac. Landscaping may be put by the bridge to prevent parking. The drainage will need to be looked at and parking designated by white lines. SC will write to villagers with a proposal. Mr Povall’s access will be dealt with separately and not by the Council. Cllr O’Boyle felt that tarmac was urban and totally out of keeping. Cllr Hedgley explained that the use of tarmac was for ease of maintenance and this point had been raised at the site visit. Coloured tarmac would double the cost and could not be repaired easily and would be a special contract. Mr Povall enquired if Highways owned the verge land. Cllr Hedgley advised that it had been confirmed that Highways owned the verge down to the sub-soil. The area of parking to the front of the Tally Ho did not belong to the Tally Ho, but to Highways.

14.0 Risk Assessments – Members are asked to discuss carrying out Risk Assessments on a regular basis. Clerk relayed to the meeting the importance of Risk assessments, that they tied in with the maintenance of assets and that once set up took very little time to complete. Clerk will prepare risk assessment templates for members to consider. Ongoing.

15.0 Maintenance of DPC assets – Members are asked to consider regular maintenance
of Parish Assets with a Maintenance Plan. The meeting agreed that this should be
implemented. The possibility of forming a group of volunteers to provide the labour for the
tasks would be a way of reducing costs.

16.0 Flood Action Groups for the Parish of Diddlebury – Members were asked to discuss next steps. Cllr Linton will attend a FAG meeting that has been organised for Culmington Parish on 26th March 2013, and report back to DPC to discuss next steps.

17.0 Public Footpath at Corvedale School – After a discussion with Shropshire Council, the Clerk reported that the problems with the last application was that the proposed footpath line tied in with the proposed Village Hall, so when the VH application came to

nothing, it created an odd dog leg route which SC would not accept. SC are open to an offer of revisiting this, but would need to establish an acceptable line. The obvious path line would be around the school field. The difficulty with going around the outside of the school field is that it would involve not only the school, but the Village Hall Committee, the adjoining Landowner and other individuals. Therefore the proposed line would have to be agreeable to all parties. A more simple route would be for the school to do a footpath route around the edge of the field, but within the boundary and perhaps fence it off. Lucy McFarlane will be dealing with South Shropshire. It is up to Corvedale School to get the ball rolling with this. Clerk to forward information onto Chairman of the School Governors in readiness for next meeting.

18.0 Any Other Business (for dissemination of information only)
18.1 Pothole in front of Diddlebury Village Hall getting worse
18.2 In the recent snow, pupils for Ludlow Comprehensive School had been collected in the morning, but were reported as not having been collected from school in the afternoon, although as far as the Chairman was aware, they had. Some school buses collected from Corvedale School would not collect children in the afternoon to take them home.
18.3 Further to the loss of a local gentleman due to a heart attack, emphasis was put on the importance of having a defribulator available in the Corvedale Area. This should be a priority for a First Responders Group.

19.0 Date of Next Meeting – Wednesday 27th February 2013, at 7.30pm in Diddlebury Village Hall

There being no further business the meeting closed at 9.45pm