Minutes 28/3/2012

Chairman: Cllr D Hedgley

Jacqueline Watts, Clerk and Responsible Financial Officer
Holly Cottage, Culmington, Ludlow, Shropshire, SY8 2DF (01584) 861 473

Parish Council Meeting
On Wednesday 28th March, 2012 at Westhope Village Hall


Prior to the start of the meeting, members of the public were invited to discuss any matters of interest with their councillors.

A Presentation of the roll out of BDUK (Broadband) in Shropshire was given by Alison Brock Shropshire Council.

The Meeting commenced at7.30 pm

Present: Cllr Hedgley (Chairman), Cllr Thomas, Cllr O’Boyle, Cllr Povall, Cllr Linton,
Cllr Worthington, Cllr Bellamy, Cllr Longmore.

In Attendance: Cllr Motley (Shropshire Council), 4 members of the public and the Clerk.

1.0 Apologies for Absence: Apologies were accepted from Cllr Fowler (Family

2.0 Declarations of Interest relating to this meeting
Members are requested to declare any personal and prejudicial interests they may have in matters to be considered at this meeting in accordance with the terms of the Local Authorities (Model Code of Conduct)(England) Order 2007 issued under Section 51 of the Local Government Act 2000.
a) Declarations of personal interest – Cllr Povall (Agenda Item 9.2 Tally Ho parking preliminary Planning Application notes)
b) Declarations of prejudicial interest – None

3.0 Public involvement session: (Agenda Items Only) – Those members of the public
present were asked if they wished to comment on any Agenda item – No comments made.

4.0 Minutes: RESOLVED (unanimous) that the Minutes of the Parish Council meeting of
Diddlebury Parish Council held on 22nd February 2012 be approved as a correct record and signed by the Chairman.
Proposed: Cllr Linton
Seconded: Cllr Worthington

5.0 Matters Arising

5.1 Matters Arising 5.1 – Cardboard Recycling – The Chairman informed the meeting that Veolia had advised that once cardboard had been collected it was taken to Oswestry and recycled into wastepaper. A letter of thanks to be sent to The Sun Inn thanking Mr Pearce for offering the cardboard collection facility to the community.
5.2 Correspondence 7.8 – Shropshire Council – The Big Society – Consultation – http://shrop.net/2shropnet/AToZOfMini-sites/V/VoluntaryCommunitySectorAssembly/FontSize6haveYourSay/Font – Cllr Fowler was to respond to the consultation. As not at meeting, this update was carried forward to April 2012 meeting.
5.3 Planning Applications 9.1 – Milford House – Reference: 11/04889/FUL – Letter was sent to the Enforcement Officer in support of the conditions applied to the planning application. Ongoing.
5.4 Finance 10.2 – Election of Parish Councillor – Cllr Worthington requested that it be put on the minutes that the pending invoice will be the lesser of either the total electorate of 565 for Diddlebury Parish multiplied by £2.00 or the total cost of expenses of the election costs.
5.5 Environment and Highways 11.1 – It was reported to the meeting that someone from Shropshire Council had been seen measuring the bridge on the B4368 – The clerk reported that there had been no response to letter of 20 February 2012 enquiring about the path from The Moors to the Corvedale School.

6.0 Reports from Members

6.1Cllr Motley, Shropshire Council – National Planning Policy Framework (NNPF) – All planning meetings must reflect new NNPF. Information is available on line. Three dimensions to Sustainable Development, being economic, social and environmental. Government wants each Local Authority to produce Local Plan Core Strategy. Shropshire Council started this 2 years ago. Local Development Plan, Core strategy and SamDev needs to be checked to be suitable for Government requirements. It is important that Place Plans are refreshed as they will carry material planning weight. Parish Councils are to look at refreshing the SamDev annually. The SamDev is about the sustainability of an area. The current Place Plan information for DPC will not be used to support planning applications.

6.2 Chairman’s Report – The chairman reported that the Shropshire Housing Group
Event he attended on 16/3/12 had been interesting. One thing that came out was that if a
building programme to build small numbers of houses in various locations could be
coordinated from a central depot, it could become cost effective.

The Chairman reported to the meeting on information in the Corvedale News relating to
a survey from Shropshire Council about SamDev which was aimed at checking how communities felt about the proposals. The survey was reported as being misleading, as once accessed it became apparent that it was focusing on areas that had already said that they wanted to be part of a cluster of hub development. Comments could be made by letter, email or by commenting in box 18 if people outside of those areas wanted to voice an opinion about SamDev in anyway.

Councillor O’Boyle commented that the data in the online Place Plan was published in April 2011. Revised data had been submitted in January 2012 but was still not showing. Cllr Hedgley responded by informing the meeting that he had been in touch with Shropshire Council, who had informed him that the Place Plan would be updated in April 2012. The Clerk had requested a draft of the data to be updated. The draft showed Diddlebury as a rural hinterland, but hadn’t updated pages 68 to 73 or the preamble. The 2004 data was still showing. Cllr Hedgley spoke to Shropshire Council, asking them to move the present preamble and base any comments on the information submitted to them in November 2011, along with the updated P68-73 information. The situation is being monitored closely and is ongoing.

Cllr Hedgley drew attention to the RSN website and a 50 million pound project going into the rural economy. Shropshire is not a designated area. Applications for the 60 million pound rural fund are open to businesses and are to be submitted by the 30th April 2012. Cllr Motley suggested that Mark Pembleton, Shropshire Council may be able to assist applicants. Notices are to go up to advertise this. Cllr Hedgley will arrange for a notice of the website, Onestopshop, to go in the Corvedale News. This is a site that gives information on health and social issues in Shropshire.

6.3 Other members Reports: Cllr Bellamy gave an update on the Parish Plan Steering
Group (PPSG) – The draft questionnaire is nearing draft completion. The PPSG will be
applying to the Community Council of Shropshire for money. The application will
require PC approval. The application was moved forward to the next meeting.

Cllr Bellamy and Cllr Hedgley reported on a meeting on 20th March 2012, organised by Diddlebury Village Hall Committee, where representatives from Corvedale School, Diddlebury Parish Council and all interested parties, discussed problems associated with the playground and ownership of it. Cllr Bellamy reported that it was agreed that there is a need for a communal car parking space and communal green space. Additional land would need to be purchased or rented. There is currently a clause that the Church can use the existing parking for occasional funerals. The location of the Village Hall was discussed. There has to be a certain amount of tarmac for children at the School to play on, so some onus may be on the Local Authority. Was the village Hall getting a fair rent off the school for the playground? The Village Hall have received no money and they have no money. A comment was made that the Village Hall should be paid a fair rent for the playground. Cllr Linton informed the meeting that this idea of rental had been raised before but had been rejected, as once rent was received it was placed an onus on the VH to maintain the tarmac to a Health and Safety requirement level. The meeting was informed by a member of the public that the drive to the side of the Village Hall was owned by Hereford Cathedral.

The meeting agreed that it needed to monitor the situation and support as appropriate.
If the School wanted to use it as playground, they would need to maintain it to a level suitable for that activity.

No future meeting date has been set at this time to further explore the issue.

Cllr O’Boyle presented a report to the meeting on Diddlebury Village Hall
Committee meeting 5th March 2012 – AGM will be 30th April 2012.

The Clerk reported that the Back to Basics training attended on the 27th February 2012, had good content and had been useful and constructive.

7.0 Correspondence

7.1Shropshire Council – SAMDev Preferred Options Consultation March 2012 – For
7.2 Rawden Parslow, Library Area Mgr, South East – Notification that there is currently
no leeway for a library stop at Peaton and Sutton – For information

7.3 Shropshire Council – Jubilee Celebrations – Members are asked to decide whether
to apply for £100.00 from the LJC fund towards Diamond Jubilee Celebrations –

RESOLVED that an application be made to the LJC for £100 towards the Corvedale Diamond Jubilee celebrations.
Proposed Cllr Linton
Seconded: Cllr Thomas
7.4 Tony Bennett – Email correspondence for consideration, suggesting DPC look at
changing the present website – Clerk to resend to Cllrs for discussion at the next
7.5 Shropshire Council – Request for information of LJC Parish Council representative
for 2011/12 – Cllr Bellamy to remain as LJC representative.
7.6 Elaine Moss, Library Area Mgr, South West – Notification of changes to mobile
library routes – Westhope stopped. Pass library routes/times onto Corvedale News.
7.7 Mr N Pearce – Email correspondence advising that The Sun Inn now has Wifi
and laptops, so will not be wanting laptops from the Village Hall, and felt that
the Parish Council had not given any great support. The meeting agreed that a
reply from the Parish Council was necessary outlining the amount of support,
time and effort that had been made to support Mr Pearce’s initial enquiry.

8.0 Cheques Requested

8.1 Westhope Village Hall – Rent (June, Sept 2011, March 2012) – £30.00
8.2 J Watts: Net salary (Jan, Feb, March 2012) – £240.00
8.3 HMIT – PAYE (Jan, Feb, March 2012) – £60.00
8.4 J Watts: Reimbursement of consumables up to 31/3/2012 – £10.28
8.5 Parish Plan Steering Group (Money previously set aside) – £750.00 – PC requested a
Profile of spending for the next meeting before cheque is approved.
8.6 ALC – Law & Procedures training £20.00
Proposed: Cllr Worthing
Seconded: Cllr Thomas
(RESOLVED unanimous to pay items 8.1 to 8.4 and 8.6 – 8.5 carried over to the next meeting)

9.0 Planning Applications
9.1 Reference: 12/00830/LBC – Broncroft Castle – Installation of two additional windows to North wall of proposed orangery in association with proposed single storey extension (amendment to previously approved application 11/02322/LBC)
(RESOLVED: to support the application)
Proposed: Cllr Linton
Seconded: Cllr Bellamy

9.2 Pre- Formal Planning Application information – Proposed Car-parking at the
Tally Ho Inn, Bouldon – Members were asked to comment on the proposal in
principle prior to submission of a formal planning application. Mr Bergius sent his
apologies for not being able to attend. Councillors were provided with details on the
initial proposal in advance of the meeting.
(RESOLVED: to support the application in principle with provisos that materials
used to improve the verge are in keeping with the rural area and the costs are to be
carried by the proprietor).
Proposed: Cllr Longmore
Seconded: Cllr Worthington

10.0 Finance
10.1 Current Account balance taking into account the cheques approved at this evenings meeting is £6221.52.
10.2 Donations – Members were asked to decide on any further donations to be granted in the financial tax year 2011/12 – Prior to the meeting Councillors were provided with a summary of the donations made in 2010/11. The budget allowance for the financial year 2011/12 had been £250.00, £40.00 of which
had previously been donated to The Stream Group. A list of donation requests for 2011/12 were gone through.

The meeting RESOLVED to make the following donations:

Ale in the Dale (Diddlebury Village Hall) £100.00
Corvedale Diamond Jubilee Celebration £250.00
Corvedale Guides £50.00
St Peters Church, Diddlebury £100.00
Corvedale Community Minibus Group £100.00

Total: £600.00

Proposed: Cllr Linton
Seconded: Cllr Thomas

11.0 Broadplace

11.1 Broadplace reviews and Future funding: members were asked to consider and
reply to email correspondence from Flavia Humphreys, Shropshire Council on the
broadplace consultation.

The meeting agreed that nothing should be done in relation to making a decision
about broadplace in Diddlebury Parish until the results of the questionnaire being
carried out by the PPSG had been collated, and a response received from the Village
Hall representative in relation to the consultation. A letter was to be sent to Flavia
Humphreys advising her of this situation and asking her to postpone any decisions
until after the consultation by the PPSG.

Councillor O’Boyle will liaise with Mr Tony Bennett to arrange a date with Flavia
Humprheys for a meeting to discuss broadplace.

12.0 BDUK (Broadband Delivery UK) –

12.1 Members were asked to make a decision on whether to host a meeting for all Parish Councils in the division to discuss the roll out of BDUK.

Prior to the Parish Council meeting a 30 minute presentation was given by Alison Brock of Shropshire Council on the roll out of Broadband delivery in Shropshire. There was interest expressed by members of the public and Councillors were satisfied that a broadband update was necessary. Clerk to enquire with Alison Brock and Cllr Motley about a further meeting for all Parish Councils and the public.

13.0 Notice Boards

13.1 Members were asked to consider quotations received and to make a decision on how many notice boards were to be purchased and for which areas within the Parish.

Prior to the meeting a breakdown of quotation costs were provided to Councillors. The meeting established that large notice boards at both Westhope and Diddlebury had been provided at some point by Shropshire Links. The notice boards at Bouldon and Peaton are falling apart. A new notice board is required at Sutton. Notice boards
at Westhope, Corfton and Middlehope are in poor condition. The Chairman had made enquiries about the cost of notice boards through a local private supplier, who provided a verbal quote of £300 + VAT. For four notice boards the cost would amount to £1440.00.

RESOLVED to obtain a written quotation and go ahead with 3 notice boards initially and roll out notice board renewal to future years. Decision to be left with Chairman for location of notice boards.

14.0 Any Other Business (for dissemination of information only)

14.1 Cllr Fowler had informed the meeting, in her absence, that there was a bad pothole along Mill Lane, on the opposite side of the road to Glebe House, and was concerned about the sinking in the road to the front of Diddlebury Village Hall.

15.0 Date of Next Meeting –Wednesday 25th April, 2012 at 7.00pm in Diddlebury Village Hall.

There being no further business the meeting closed at 9.45pm.