Minutes 22/06/2011

DIDDLEBURY PARISH COUNCIL   

  

A meeting of the parish council was held on Wednesday 22 June 2011 at Westhope Village Hall. 

Present:  Councillors Hedgley, Mrs Fowler, Mrs Husband, Linton, Povall, Mrs Worthington, Shropshire Councillor Mrs Motley and six members of the public. Apologies had been received from Councillors Bellamy, Longmore and Thomas.

There were no declarations of interest.

In the public forum concern was expressed about the pavement between the Moors and Mill Lane which was not wide enough for an adult with a pushchair where it crossed the bridge. Apparently Mr Adrian Wilkes (who owns Bache Mill House) was prepared to offer land to provide a footbridge. The clerk will contact Shropshire Council Highways about this (AP – clerk).

Minutes of previous meetings

1         Draft minutes of the meetings held on 25 May 2011 and 8 June 2011 had already been circulated.  In the minutes for the meeting of 25 May the date was corrected, and the first sentence of para 18 should read:” …placing of notice boards etc on public highways…”.  The clerk had re-typed the minutes of the meeting of 27 April 2011 to incorporate amendments specified in para 1of the minutes of 25 May. Subject to these amendments all three sets of minutes were approved as being correct and were signed by the Chairman.

Matters arising

2         Minutes of the meeting held on 27 April para 15: the copies of the Plan provided to members were very poor and illegible in places. The clerk said that the original which he had had to copy was not very good and the copies he had provided were the best that he could do. It was agreed that he should get legible copies from SC for distribution (AP – clerk).

3         Minutes of the meeting held on 25 May para 2: Councillor Mrs Husband had spoken to Patrick Wrigley about the “brown” signs but the question of ownership was still uncertain; para 3:  Severn Trent’s contractors had been given an additional ten days to complete the work on the B4368 and at Seifton Batch; para 14: information about flood surveys had only very recently appeared on Shropshire Council’s website;  para 16: Councillor Mrs Husband had replaced Councillor Bellamy as Chair of the Parish Plan Steering Group; para 19: the clerk had written to SC about the footpath and had received an acknowledgement.

4         Minutes of the meeting held on 8 June 2011 para 1: Members were keen for the school to compile the record of the School House and thought the Craven Arms Historical Society might be able to assist. It was agreed that in principle the parish council might provide some funding for this undertaking. Councillor Mrs Fowler agreed to liaise with the school about this.

 

Unitary Council Report

5         Mrs Motley said that the Transformation Agenda was nearly complete and there had been considerable alterations in the Cabinet. She was responsible for “Flourishing Shropshire Communities” which included Localism, the Big Society, LJCs and the voluntary sector. So far as the latter were concerned there were problems in rural areas like Shropshire where most organisations were small and had difficulty with back office, employment and HR functions. Furthermore many of them would find difficulty in taking on additional responsibilities.  Members were encouraged to adopt a high profile in their local communities. Town and parish councils may be asked to take on further responsibilities but this initiative was probably aimed at the larger ones. She would have more details next month.

Rural Toolkit update

6         The Chairman introduced this item and a copy of the draft consultation timetable was handed out. The toolkit meeting had gone well and there was need to work through the feedback. There was concern that there was an imbalance between the parish as a whole and those who attended the toolkit meeting, as indeed was the situation on the Parish Plan Steering Group. It might be necessary to approach people in the more outlying parts of the parish on an individual basis to join the PPSG.

7         Councillor Mrs Husband explained how the PPSG would develop the consultation process. The Group would draw up a questionnaire with additional input from the parish council and others, including the Community Council of Shropshire. Lisa Bedford from SC would also be able to help. Mrs Husband would like to see the questionnaires hand-delivered as far as was possible and also collected personally: this would, she thought, increase the response rate which she would like to see at 60% or higher. Questionnaires would be area coded. This would mean that although the individual who completed the questionnaire could not be identified the general area where he or she lived could be ascertained.

8         In answer to a question about Diddlebury as a hub Mrs Motley said that the parish would be omitted from SC’s first iteration. The Craven Arms Place Plan would be amended and references to Diddlebury as a hub would be removed. She would ensure that this was done and it would be made clear that the final Diddlebury response to the SAMDev initiative would not be ready by Autumn 2011 as was originally intended. Apparently there were a number of other parishes which would also not be in a position to give their final response within the timescale as originally envisioned.

9         Other related matters: Mrs Motley said that the CC of S had software which would assist in the analysing of data. Mrs Husband would arrange PPSG meetings so that they took place before parish council meetings and not after. It was thought that the parish council should have a higher profile in the parish and various suggestions were put forward.

 

Finance

10     The adjusted balance at the bank as at 18 June was £7,761.19 (adjusted balance £7,682.19).

11     The accounts for the year ending 31 March 2011 had been signed off by the internal auditor. The clerk explained the Annual Return, which had to be sent to the external auditor, and it was signed by him and the Chairman.

12     Members approved payment of an invoice for £24.00 from Diddlebury Village Hall for meetings held in March and April this year.

 

 

 

Planning

13     No objections were raised to proposals to erect a single storey extension and orangery to the rear of Broncroft Castle, Broncroft following the demolition of existing outbuildings and a greenhouse (11/02321/FUL and 11/02322/LBC).

14     Members also raised no objections to a proposal to erect an extension to the side of Penley Green Bache Mill (11/02397/FUL) although they were concerned to learn that there was no site notice advertising the scheme. The clerk was asked to mention this when reporting to the planning authority.

15     A scheme to erect a detached building for ancillary domestic use at Shepherd’s Barn Corfton was also considered. Members voted 5-1 not to raise any objection. Miss Wadley, the applicant, was present and answered questions from members (11/02355/FUL).

16     The clerk reported that permission had been given for extensions and alterations to 15 Corfton Bache (11/00855/FUL), Mole Hollow, Diddlebury (11/00885/FUL) and Mill House Bache Mill (11/00277/FUL).

17     Shropshire Council had told the clerk that if permission were given for the extension at Jack Clee’s Cottage the applicant would have to make a formal application to divert the footpath (11/01405/FUL).

Correspondence

18     The following correspondence has been received:

  • A letter from Citizen’s Advice Shropshire including an invitation to attend a conference in Birmingham on 28-30 June
  • An invitation from Age UK (formerly Age Concern and Help the Aged) to a meeting at Stone House Ludlow on 7 July
  • An email from Rural Watch to register with them to receive, inter alia, a newsletter about local issues and crime in the area. Members decided that they would take up this invitation and the clerk will take the necessary action (AP – clerk).
  • “Fieldwork” (the magazine of the CPRE).

Other matters

19     Councillor Husband was concerned about the delay in getting a copy of the council’s minutes onto the Corvedale.com website. It was agreed that the clerk would submit draft minutes to the Chair and Deputy Chair as soon as they had been drafted (Councillor Mrs Fowler if one of these was unavailable). When they had been approved they could then appear on the website as “Notes” of the meeting. After consideration at the next meeting of the council the “Notes” could then be amended (if necessary) and retitled “Minutes” when they had been signed by the Chair.

20     Councillor Linton said the minutes of the Annual General Meeting were not considered by members till AGM of the following year. He would like to see these minutes considered at the Ordinary meeting in June following the AGM. The clerk confirmed that so far as he was aware there was no reason why this should not be done and current practice was merely one which had grown up over the years. Members agreed that the minutes of the AGM held in May 2011 be considered at the Ordinary meeting in July 2011 and in subsequent years the AGM minutes would be considered at the June Ordinary meeting.

21     The Chairman introduced a discussion about outgoing correspondence. Members agreed that the clerk should submit drafts of all such correspondence to him before they were sent.

 

Next meeting

22     The next Ordinary meeting of the council will be held on Wednesday 27 July 2011 at Diddlebury Village Hall. The Public Forum will be at 7 30pm and will be followed by the formal meeting.

As there was no further business the Chairman declared the meeting closed at 9 40pm.

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